Sr. Administrative Assistant

About the job Sr. Administrative Assistant

Supports teams using a wide range of developing professional skills such as scheduling meetings and appointments, coordinating office needs, welcoming visitors and providing general administrative support to our employees. Highly organized, personable and detail-oriented to support company operations and teams.

Responsibilities :

• Provides administrative support to assigned staff for confidential and time sensitive material
• Prepares meeting agendas for assigned staff, assists with meeting set-up / clean-up which includes ordering lunch and takes minutes as required
• Schedules and organizes activities such as meetings, travel, conferences and interviews
• Answers phones, distributes mail and processes expense reimbursement for assigned staff
• Under minimal supervision, performs desktop publishing activities of both routine and advanced nature, for reports, correspondence and presentations
• May support other teams, such as Marketing, with various administrative tasks
• May provide back-up coverage for reception on a regular basis as needed
• Demonstrates professionalism by consistently maintaining positive and collaborative attitude with all staff, visitor and clients
• Performs work in a manner that demonstrates an awareness of and an appreciation for the firms cultural values, including a commitment to quality, innovation, learning and growth
• Becomes skilled in fostering and maintaining a collaborative professional working relationship with their respective team and any additional teams needing assistance
• Takes personal responsibility for fostering a green workplace through sustainable work practices
• Understands the financial implications of overhead and chargeable time, including accountability to project plan and planned utilization rate
• May assist in production of marketing presentations

Qualifications :

High school education; college level preferred