What are the responsibilities and job description for the Marketing Proposal Coordinator position at VHB?
Overview
ABOUT THE POSITION
Are you looking for an opportunity to learn and grow in an organization that provides opportunity for their marketers to be involved in more than just the proposal experience, but also helping to support visibility and client focus efforts? VHB has the position for you!
We are looking for a new addition to our Southeast Regional Marketing Team! This position is hybrid out of Orlando office with the expectations to work at least two days in the office.
The Marketing Coordinator assists and/or prepares in drafting and producing proposals, qualifications, and other marketing materials as part of our Southeast Regional Marketing Team, completing all assignments in compliance with client deadlines, proposal budgets, and quality expectations.Expect opportunity and active participation in marketing activities across the entire Client-Visibility-Pursuit (C-V-P) lifecycle, with primary focus on pursuits. Initial exposure to VHB’s Focus Forward Approach and Client Focus Program. You will be actively trained and mentored on programs and marketing’s role across the lifecycle.
Pursuits
- Supports proposal administration and preparation efforts through all phases of proposal development. May also support proposal pre-positioning pieces and client interview efforts
- Creates and helps maintain content for proposal sections such as past performance, resumes, and reusable product and services descriptions
- Assists and/or prepares basic/routine qualifications packages and proposals
- Assists in document production and flip-through QA (e.g., copying, binding, and delivery)
- Assists and/or coordinates client presentations
- Attends and helps prepare materials for proposal kick-off meetings
Clients and Visibility
- May provide support on conferences and other industry events/sponsorships
- Active learner and participant in verifying marketing’s internal and external deliverables (and proposals) comply with VHB corporate branding standards, formats, and template styles
- May attend and/or participate in Client Focus and Market Team meetings with Senior Marketing partner. Actively mentored on the Focus Forward Approach BD program and VHB’s client focus philosophies and strategies
Qualifications
- 0-3 years of proposal, writing, or marketing experience, preferably 1 year in A/E/C environment
- BA in English, Marketing, Communications, or similar
- Excellent written and verbal communication skills
- Basic working knowledge of Microsoft Office and Adobe Creative Suite programs, including Word, PowerPoint, InDesign, and Photoshop
- Ability to work concurrently on multiple projects and meets deadlines
- Involvement in industry affiliations, preferred
We are VHB! We’re an inspired and innovative team of engineers, scientists, planners, and designers who partner with clients in the transportation, real estate, institutional, and energy industries, as well as federal, state, and local governments. Our work helps improve mobility, enhance communities, and contribute to economic vitality. We do this while balancing development and infrastructure needs with stewardship of our environment.
Our people make us great! VHB provides a differentiating employee experience, which includes:
- Diverse and inclusive culture of collaboration and innovation
- Opportunity to work on complex, transformational projects
- Community and social responsibility as sustainable stewards
- Focus on learning, development, and career growth
- Best-in-class benefits, including flexible, hybrid workplace
We are consistently rated one of the top AEC firms to work for across our 30 offices on the East Coast. We’re growing, and we hope you’ll join us!
VHB is a proud Affirmative Action and Equal Opportunity Employer. Since our founding, we have intentionally fostered a culture of diversity, equity, and inclusion—supported by deep-rooted core values, one of which is diversity. All individuals receive consideration for employment based on their qualifications without discrimination for race/ethnicity, religion, gender, sexual orientation, gender identity/expression, national origin, disability, age, genetic information, veteran status, pregnancy, marital status, or any other basis protected by law.
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