Global Events Coordinator

• 202502038
• United States
• New York, United States
• Full time
• Closing on: Jun 30 2025
  
  

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Description

This position will support the WTW Global Events Managers as a member of the team delivering in-person and virtual event programs focused on client engagement, demand generation, and thought leadership. This role will support the full event life cycle from conceptualization to implementation to post-event analysis. Candidates must have strong organizational skills, acute attention to detail, and proven agilty in a fast-paced and dynamic environment. Responsibilities will range from leading events on their own, to supporting event workstreams for some of WTW’s largest and most exciting strategic event priorities. Candidate should be client-focused and passionate about delivering a compelling experience for WTW’s clients and prospects.

Note: Employment-based non-immigrant visa sponsorship and/or assistance is not offered for this specific job opportunity.

The Role

• Lead and support a variety of WTW-led conferences, 3rd party Industry events, and Digital programs led by the Global Events team across our different geographies and segments.
• Ensure all event workstreams and stakeholders are tracking to project plans and meeting deadlines.
• Support country/city/venue sourcing for event selection.
• Create event registration sites for live and virtual programs in Cvent.
• Lead and support event logistics to include F&B management, rooming lists, production, giveaway sourcing, transportation, signage production, badging, awards, etc.
• Vendor management
• Post event reconciliation, measurement, and reporting
• Support of internal and external communication workstreams.
• Management of invoicing and payment processes.
• Event budget management and tracking.
  
  

Qualifications

The Requirements

• 2 years related experience
• Strong project management skills
• Strong multi-tasking and time management skills
• Ability to effectively prioritize tasks while managing several projects in a fast paced and dynamic environment
• Can work autonomously while also being a collaborative team member
• Proactive
• Excellent interpersonal skills
• When interacting with our stakeholders, internal and external, manage any high-pressure priorities with grace and top notch interpersonal engagement.
• Experience with event management software Cvent.
• Understanding of virtual event platforms to include Microsoft Teams, Webex, and Zoom
• Enjoy working with international teams and learning a variety of different areas of the WTW business.
• Experience and willingness to perform some manual work for event setups and tear down of events.
• Willingness to travel as needed including some occasional evening and weekend work.
  
  

This position will remain posted for a minimum of three business days from the date posted or until sufficient/appropriate candidate slate has been identified.

Compensation And Benefits

Base salary range and benefits information for this position are being included in accordance with requirements of various state/local pay transparency legislation. Please note that salaries may vary for different individuals in the same role based on several factors, including but not limited to location of the role, individual competencies, education/professional certifications, qualifications/experience, performance in the role and potential for revenue generation (Producer roles only).

Compensation

The base salary compensation range being offered for this role is $70,000-$85,000 USD per year. This role is also eligible for an annual short-term incentive bonus.

Company Benefits

WTW provides a competitive benefit package which includes the following (eligibility requirements apply):

• Health and Welfare Benefits: Medical (including prescription coverage), Dental, Vision, Health Savings Account, Commuter Account, Health Care and Dependent Care Flexible Spending Accounts, Group Accident, Group Critical Illness, Life Insurance, AD&D, Group Legal, Identify Theft Protection, Wellbeing Program and Work/Life Resources (including Employee Assistance Program)
• Leave Benefits: Paid Holidays, Annual Paid Time Off (includes paid state/local paid leave where required), Short-Term Disability, Long-Term Disability, Other Leaves (e.g., Bereavement, FMLA, ADA, Jury Duty, Military Leave, and Parental and Adoption Leave), Paid Time Off (Washington State only)
• Retirement Benefits: Contributory Pension Plan and Savings Plan (401k).
  
  

EOE, including disability/vets