Part-Time Sr. Bookkeeper

Job Description

We are currently looking to hire an experienced and enthusiastic Part-Time Bookkeeper to work in our Innovation Center.

Our Bookkeeper will be responsible for all bookkeeping and accounting needs in the company. This is the perfect opportunity for a current accountant who is ready to spread their wings! The opportunity for significant growth within the company exists for the right candidate. Our accountant will need significant experience with Excel, QuickBooks Online, GL coding, accounts payable, accounts receivable, payroll management and sales and use tax to succeed in the role. We will depend on the person in this position to make sure that our QuickBooks account is kept up to date, as well as create the invoices that are critical to our revenue stream. This role will also be responsible for approving and processing employee expense reimbursements and payroll hours on a bi-weekly basis and reviewing our vendor invoices for use tax payable necessity. The candidate we hire will need to demonstrate that they possess a high level of precision and attention to detail. If you are a quick learner, extremely adaptable, eager to identify and take on new tasks so that you can keep learning, then we invite you to come and grow with our team and company. *Candidates are asked to read the entire posting to identify specific application requirements.*

Responsibilities:

• Accurately processes employee expense reimbursements and payroll on a bi-weekly basis
• Remits and records outgoing A/P payments to the company’s vendors in a timely manner, while allocating the expense to either company overhead, or client overhead
• Creates A/R invoices for labor, travel and materials in QuickBooks Online, after first generating detailed Excel reporting for client’s approval
• Submits A/R invoices through client’s payment portal and follows up with their A/P Dept, if needed
• Applies A/R payments and reconciles client discounts to invoices in QuickBooks Online
• Keeps close watch over multiple purchase order balances, in order to guarantee that sufficient funds are always available for billing
• Downloads credit card and checking account transactions into QuickBooks Online and codes to the applicable GL code
• Reviews GL entries from past bookkeeping and makes corrections where necessary
• Compiles numbers, on an annual basis, for CPA’s staff to prepare vendor 1099-NECs
• Ensures that the company remains in compliance with the FL DOR, with regards to proper use tax reporting, by means of reviewing vendor invoices for use tax necessity
• Makes QuickBooks Online entries on vendor transactions for Use tax payable, as the need arises
• Attaches vendor invoices and payment receipts to QuickBooks Online transactions
  
  

The Requirements

• Approved to work in the U.S., without the need for sponsorship
• Associate’s, or Bachelor’s degree in a business, or accounting-related field of study required
• Demonstration of mathematical accuracy and 10-key typing proficiency
• Knowledge of proper general ledger coding and Per Diem reimbursement methods
• Three to five year’s experience working in QuickBooks Online, in addition to A/P, A/R and payroll management duties
• Firm understanding of Florida sales and use tax laws
• Ability to remain fluid and adaptable, in accordance with the company’s evolving needs
• Exhibit a keen eye for detail, excellent organization and superior time management skills
• Strong critical thinking to propose solutions and improved systems and processes, when applicable
• Excellent communication skills and the desire to work collaboratively in a team environment
• Extreme trustworthiness
• Take pride in and ownership of work output and show a strong initiative to succeed
  
  

Additional Physical Requirements:

• Manual dexterity, allowing for the use of a keyboard and mouse for data entry into Excel and QuickBooks Online
• Capable of seeing details within close range (e.g., on a computer monitor)
• Ability to sit and type for extended periods of time