What are the responsibilities and job description for the Contract Execution/Database Associate position at Vialto Partners?
Company Description
Vialto Partners is a market leader in global mobility services. Our purpose is to 'Connect the world'. We are unique and the only stand-alone global mobility business. This presents a rare opportunity for our clients, stakeholders and colleagues.
Our teams help companies streamline and effectively manage their global mobility programs in a cost-efficient and compliant manner. Our services focus on providing cross-border compliance and risk assessment for tax, immigration, business travel, rewards and compensation, and remote work.
Working at Vialto Partners is about getting the chance to be part of a global and dynamic team. Globally, Vialto Partners has over 6,500 staff and continues to grow. You will work with clients from a range of industries and different geographical locations. We believe in connecting the world and supporting our colleagues to do the same in their careers by undertaking assignments and opportunities globally that broaden their skills and ultimately benefit our clients.
Vialto is unstoppable when we work together in a culture of belonging, where everyone can thrive. We encourage employees to bring their true selves and share their unique talents and expertise to positively impact the communities we serve.
To learn more about what we do, tune in to our podcast On the Move to hear expert insights on issues affecting global mobility, and read about the latest news in the industry. You can also follow us on Linkedin and Instagram.
Job Description
The Contract Execution / Database Associate is responsible for overseeing the contract lifecycle process, ensuring efficient execution, management, and storage of contracts in the Vialto's contract management system or similar database platforms. This role involves coordinating with internal stakeholders, maintaining accurate records, and ensuring compliance with organizational policies and regulatory requirements.
Responsibilities for this position include but are not limited to :
Contract Execution
- Manage the end-to-end contract execution process, ensuring timely review, approval, and signature.
- Liaise with stakeholders, including legal, procurement, sales, and finance teams, to ensure compliance with contract terms and corporate policies.
- Monitor the progress of contracts through the execution process, proactively addressing delays.
- Verify the accuracy and completeness of contract details before final execution.
Contract Database Management
Compliance and Reporting
Process Improvement
Competencies
Qualifications
Bachelor's degree in Business Administration, Law, Information Management, or a related field.
2 years of experience in contract administration, database management, or a similar role.
Familiarity with contract management systems (e.g., SAP, DocuSign, ContractWorks).
Strong organizational and data management skills, with keen attention to detail.
Knowledge of contract law and corporate governance standards is a plus.
Proficiency in MS Office Suite (Excel, Word, PowerPoint), Google Workspace, and database tools.
Additional Information
We are an equal opportunity employer that does not discriminate on the basis of any legally protected status.
Please note, AI is used as part of the application process.
Salary : $50,000 - $82,000
