Executive Assistant

About us

One team. Global challenges. Infinite opportunities. At Viasat, we’re on a mission to deliver connections with the capacity to change the world. For more than 35 years, Viasat has helped shape how consumers, businesses, governments and militaries around the globe communicate. We’re looking for people who think big, act fearlessly, and create an inclusive environment that drives positive impact to join our team.

What you'll do

This Executive Assistant role will provide c-level administrative support.  This role requires a high-energy individual who is dedicated, has a sense of urgency and takes initiative.  Exceptional communication skills, judgment, discretion, and a proven ability to keep executives on schedule are essential in this position. 

 

• Providing both executive and general support assisting permanent and visiting personnel

• Partnering with other EAs to provide support

• Complex calendar management
• Set-up of web-based meetings and VTCs with colleagues worldwide
• Travel planning, passport applications, international visa applications
• Domestic and international expense reports
• IT troubleshooting
• Planning and managing frequent onsite catering requests
• Assist in planning and executing on- and offsite business events, including international events
• Ordering office supplies and managing purchasing card account

The day-to-day

We’re proud of our company culture and acknowledge the valuable contribution of our Executive and Administrative Assistants and recognize that our Admins play an essential role in serving as Viasat ambassadors.

 

This role is for you if you:

 

• Are tenacious and confident
• Pride yourself on your ability to maintain poise and diplomacy in all your daily interactions
• High energy and have the ability to quickly prioritize and complete tasks
• Follow-through on commitments and anticipate needs
• Have extensive experience in scheduling international travel, meetings and events
• Exhibit attention to detail
• Juggle multiple tasks effortlessly
• Can manage ambiguity by openly communicating with teammates and the people you support, asking appropriate questions, to determine the best way forward
• Possess superb customer service and excellent communication skills
• Are flexible and adapt quickly while maintaining motivation, composure and professionalism
• Handle sensitive and confidential information with discretion
• Enjoy a challenge and handle challenges with grace

 

What you'll need

• 5-10 years in an Executive Assistant role
• Excellent oral/written communication skills
• Ability to successfully manage workload while addressing numerous interruptions and unforeseen events
• Past history of working gracefully under pressure with little to no supervision
• Excellent organization skills and initiative with the ability to effectively plan and prioritize, including the ability to concurrently manage various deadline-driven tasks from multiple sources, maintaining composure and attention to detail
• Outstanding interpersonal and customer service skills with the talent to interface effectively and courteously with personnel and external contacts from various cultures and at all levels
• Ability to work in a dynamic environment independently and with a team across multiple locations and departments
• Highly motivated with the aptitude to learn quickly and independently
• Experience working with sensitive information that requires a high level of discretion
• Outstanding use of Microsoft Office Suite
• Ability to lift 30 pounds
• On-site in Carlsbad, CA.
• Must be a US citizen

What will help you on the job

• Outstanding experience in Microsoft Office Suite, Adobe Acrobat, including PDF editing
• Current and advanced use of Oracle, Sharepoint, Concur, Coupa and web-based conference tools such as Zoom, Lync, Jabber, Slack.
• Previous c-suite executive assistant experience with a global organization or a publicly traded company.
• Bachelor’s degree or equivalent combination of education and experience.

Salary range

$93,900.00 - $152,450.00 / annually
 


At Viasat, we consider many factors when it comes to compensation, including the scope of the position as well as your background and experience. Base pay may vary depending on job-related knowledge, skills, and experience. Additional cash or stock incentives may be provided as part of the compensation package, in addition to a range of medical, financial, and/or other benefits, dependent on the position offered. Learn more about Viasat’s comprehensive benefit offerings that are focused on your holistic health and wellness at careers.viasat.com/LifeAtViasat/Benefits.
EEO statement

Viasat is proud to be an equal opportunity employer, seeking to create a welcoming and diverse environment. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, ancestry, physical or mental disability, medical condition, marital status, genetics, age, or veteran status or any other applicable legally protected status or characteristic. If you would like to request an accommodation on the basis of disability for completing this on-line application, please click here.

 

Salary : $93,900 - $152,450