What are the responsibilities and job description for the 988 Subawards Coordinator position at Vibrant Emotional Health?

Position: 988 Subawards Coordinator

Location:

Remote

Job Id: 2435-22

# of Openings: 1

Position Title: 988 Subawards Coordinator

Department: National Programs

Reports to: 988 Subawards Manager

Salary Range: $35.71 - $38.46 hourly

Location: Remote

Schedule: Monday-Friday 9AM - 5PM EST

Formerly the Mental Health Association of New York City (MHA-NYC), Vibrant Emotional Health's groundbreaking solutions have delivered high quality services and support, when, where and how people need it for over 50 years. Through our state-of-the-art technology-enabled services, community wellness programs, and advocacy and education work, we are building a society in which emotional wellness can be a reality for everyone.

Position Overview:

The 988 Subawards Coordinator will assist with providing overall subaward quality assurance and management expertise across the 988 portfolios. This position will provide expertise and technical guidance from pre-award phase to close-out of subawards, including the development of select strategic subaward funding operations.

Duties/Responsibilities:

Maintains Subawards/Subrecipients tracking spreadsheet; follows up on subaward agreement renewals and RFPs; prepares FFATA reporting for federal agreements; maintains Subawards/Subrecipients files.
Prepares reports for Subawards Manager to review: Prepares advanced account spending worksheet, AR Aging Reports, Close Out spreadsheet, disbursement summary and provides monthly end date reports.
Subrecipient performance: assists with the review and evaluation to provide feedback on subrecipients monthly financial and technical reports to ensure accuracy, completeness and timeliness.
Close Outs: Prepares close out checklist for closed cost centers and reviews with Subawards Manager. Processes final close out journal entries. Prepares and maintains Close Out spreadsheet.
Providing customer service: Works through/with the Subawards Manager on any items that require communication with our teams.
Other responsibilities: May participate in audits; performs other duties as assigned.

Required Skills/Abilities:

Advanced proficiency with Excel, Office, and other software related to project management systems.
Excellent communication and interpersonal skills;
Ability to establish productive and collaborative relationships with all levels of staff;
Ability to navigate complex decision-making involving multiple stakeholder groups; Great judgment and effective and creative leadership ability;
Ability to quickly absorb complex, technical documents and brief the Executive team; Attention to detail and excellent organization skills;
Ability to take initiative, problem-solve, prioritize duties, and balance competing priorities while paying close attention to detail, meeting deadlines, and working well under pressure.
Ability to speak, read and write proficiently in English.

Required Qualifications:

Bachelor's Degree in public health, policy, business or comparable experience;
2 years of experience working on subawards;
Understanding of Uniform Administrative Requirements, Cost Principles, and Audit Requirements for Federal Awards;

Physical Requirements:

Mostly sedentary work; using standard office equipment including: a computer, keyboard, and telephone
Ability to remain calm and composed under stress
Ability to respond to telephones and other auditory stimulation

**This role is endowed/subsidized through September 2026, with the possibility of renewal based on performance and funding**

Excellent comprehensive benefits, including medical, dental, vision, supplemental income insurance, pre-tax transit/parking, pre-tax FSA for medical and dependent care, and 401K available. 4-week vacation, plum benefits, etc.

Studies have shown that women and people of color are less likely to apply for jobs unless they believe they are able to perform every task in the job description. We are most interested in finding the best candidate for the job, and that candidate may be one who comes from a less traditional background. Vibrant will consider any equivalent combination of knowledge, skills, education and experience to meet minimum qualifications. If you are interested in applying, we encourage you to think broadly about your background and skill set for the role.

Vibrant Emotional Health is an equal opportunity employer. Applicants are considered for positions without regard to veteran status, uniformed service member status, race, creed, color, religion, gender, gender identity, sex, sexual orientation, citizenship status, national origin, marital status, age, physical or mental disability, genetic information, caregiver status or any other category protected by applicable federal, state or local laws.

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Salary : $36 - $38

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