What are the responsibilities and job description for the Operations Coordinator position at Victaulic?
Operations Administrative Coordinator
Position Overview
The Operations Administrative Coordinator reviews and administers business systems including Zoho and SharePoint, assists with P-Card reconciliation and accounts payable resolution, and coordinates essential team activities while maintaining documentation standards. This versatile role requires exceptional organizational abilities, strong technical aptitude with systems and Excel, and effective communication skills to successfully interact with stakeholders across all organizational levels.
Key Responsibilities
- Zoho system admin including follow-up, maintenance, and implementation.
- Administrator for SharePoint site including content updates, permission management, and structural improvements
- Receive Purchase Order as requested within ERP system.
- Generate monthly Purchase Order audit reports
- Execute detailed P-Card reconciliation procedures, ensuring accurate transaction allocation and policy compliance
- Resolve Accounts Payable exceptions through investigation and appropriate documentation
- Compile and distribute weekly team activity reports
- Update standard metrics using established procedures and templates
- Document meeting proceedings and coordinate follow-up actions to ensure accountability and completion
- Oversee team open positions and track status updates.
- Manage office supplies inventory based on team requirements
- Coordinate team-building activities
- Update procedures to reflect current best practices and organizational standards
- Maintain organized digital and physical filing systems for efficient information retrieval
Qualifications
- Experience in administrative support or office management
- Strong Excel skills
- Proficiency with Zoho and SharePoint desirable
- Strong attention to detail.
- Excellent organizational skills and ability to manage multiple priorities
- Effective communication skills
- Must be responsible, reliable, and self-motivated.
- Ability to interact effectively with all levels of management required.
