Administrative Assistant I

Job Summary & Examination Date

OPEN

POSITION: ADMINISTRATIVE ASSISTANT I
SITE: LARREA MIDDLE SCHOOL
DAYS: 239
HOURS: 7:00 A.M. - 3:30 P.M.
SALARY: RANGE 33 ($29.42 - $35.77/HR)

FILING DEADLINE: THURSDAY, FEBRUARY 6, 2025, @ 4:00 P.M.

SUMMARY
Under the direction of an Assistant Principal or Dean of Students, perform a variety of responsible clerical and secretarial functions in support of a designated school office's operations; relieve the administrator of routine administrative matters.

Minimum Qualifications Required to Apply

EDUCATION & EXPERIENCE
Education: High school diploma or its equivalent. College level courses in business skills desired.

Experience: Required: One (1) years of responsible clerical experience with public contact responsibilities; working knowledge of computers, data input and word processing desired. Preferred: Experience in a school setting.

Years of experience can be supplemented by the following degrees:
AA - 2 years of experience
BA - 4 Years of experience
MA/MS - 6 years of experience

LICENSES AND OTHER RQUIREMENTS:
Some positions in this classification require a valid California driver’s license.

Essential Duties

Perform administrative and/or secretarial duties in support of an Assistant Principal or Dean of Students, relieving the administrator of routine administrative matters as appropriate; independently compose letters, memoranda and bulletins as directed. E

Coordinate the assigned office and serve as primary contact and reference source for staff, students, parents and the public; provide information and explain policies and procedures over the phone or in personal contacts with parents, students or school personnel as appropriate. E

Schedule and coordinate meetings, appointments and conferences for the administrator; support the administrator with student discipline by preparing, processing, distributing and filing related documents, and notifying involved individuals of disciplinary action to be completed. E

Provide lead direction and review for other office personnel and student workers as assigned; assist office personnel with various responsibilities as needed. E
Compile and type correspondence, bulletins, student behavior reports and reports; type from rough drafts or verbal instructions a variety of materials such as letters, memoranda, bulletins, reports and statistical data. E

Compile, prepare and maintain school office records and consolidate reports as directed by the administrator; maintain records for such areas as inventory, discipline, suspensions and expulsions, ASB, facilities use, activities calendar and monies owed the school. E

Operate a variety of office machines including a computer terminal, personal computer with various software applications, typewriter, copier, dictation equipment, portable communication devices, camera, laminator, and calculator. E

Knowledge, Skills & Abilities / Working Conditions

KNOWLEDGE, SKILLS AND ABILITIES

• Modern office practices, procedures and equipment.
• Receptionist and telephone techniques and etiquette.
• School office terminology, practices and procedures.
• Financial and statistical record-keeping techniques.
• Laws, rules and regulations related to assigned activities.
• Policies and objectives of assigned program and activities.
• District organization, operations, policies and objectives.
• Principles of training and providing work direction.
• Health and safety regulations.
• Correct English usage, grammar, spelling, punctuation and vocabulary.
• Oral and written communication skills.
• Applicable sections of State Education Code and other applicable laws.
• Interpersonal skills using tact, patience and courtesy.
• Operation of office machines including computer equipment.
• Perform and coordinate office, secretarial and clerical work in support of an Assistant Principal or Dean of Students.
• Interpret, apply and explain school and District policies, rules and objectives.
• Work independently with little direction.
• Understand and interpret rules and written directions and apply to specific situations.
• Perform problem-solving tasks requiring independent judgment.
• Compose correspondence independently.
• Perform duties effectively with many demands on time and constant interruptions.
• Type and/or use word processors accurately at an acceptable rate of speed.
• Establish and maintain effective working relationships with others.
• Meet schedules and time lines.
• Plan and organize work.
• Maintain records and prepare reports.
• Work confidentially with discretion.
• Make arithmetic calculations quickly and accurately.
• Communicate effectively both orally and in writing.

16350 Mojave Drive

Victorville, California, 92395-3655