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Administrative Assistant II

Victoria College
Victoria, TX Full Time
POSTED ON 2/9/2025
AVAILABLE BEFORE 4/9/2025
JOB
The office of College Advancement and VC Foundation is hiring a Full Time Administrative Assistant II. This position provides an opportunity to experience various aspects of foundation operations and grants administration. Highly qualified candidates will exhibit a strong attention to detail with the ability to organize, prioritize, and follow multiple projects and tasks through to completion. This position is benefits eligible. For more information on Victoria College's excellent benefits package, click the benefits tab.About Our InstitutionVictoria College (VC) is a vital public community college located in Victoria, Texas and has been a respected community partner in the Crossroads region since 1925 and continues to offer quality, affordable educational opportunities to help our students achieve their dreams. VC offers a variety of high-quality associate's degrees and transfer programs, preparing students for success in their chosen fields. The college fosters a close-knit community, serving approximately 8,200 students across diverse backgrounds and learning styles, including full-time, part-time, online, veterans, and adult learners. VC features five academic divisions: Academic Support & Student SuccessAllied HealthCareer & Technical EducationArts, Humanities, & Social SciencesScience, Mathematics, Engineering, & Physical EducationAdditionally, VC offers various programs through the Academy of Lifelong Learning, catering to the educational needs of the community.Living in the AreaVictoria, a charming city with a population of around 67,000, provides a welcoming and affordable environment. Residents enjoy a variety of benefits, including diverse culinary experiences, a rich cultural scene with museums and art galleries, and ample opportunities for outdoor recreation. Victoria boasts over 50 parks and green spaces, including Riverside Park and Spring Creek Greenway, offering scenic walking and biking trails. The city is well-connected with regional transportation networks, including Victoria Regional Airport and multiple bus services. Victoria's cost of living is significantly lower than the national average, making it an attractive option for students and families alike.

EXAMPLE OF DUTIES
Duties include, but are not limited to the following: Provide general administrative support to the Executive Director of College Advancement and the VC Foundation (VCF), and the Advancement Team.Support fundraising efforts by scheduling meetings, events, and campaigns with departments, administrators, funders, donors, community partners, and/or other stakeholdersCommunicate courteously and professionally with key stakeholders including board members, donors, charitable agencies, grant and scholarship committees, local board leadership, and the public via email, phone, written and face-to-faceSupport in the collection and organization of data for various projects and documentation of visits, proposals, and follow-ups Create and modify documents and presentations using Microsoft Word, Excel, and PowerPointAssist with organization and execution of annual events and campaignsProvide backup support for gift entry and gift acknowledgment letters, as needed.Proofread grant proposals, manuals, forms, or other documents as neededAssist with information gathering or updates to departmental documents and web page as neededParticipate in relevant professional development opportunitiesMaintain a high level of professionalism, collaboration, and confidentiality within the department and with other departments and partnersOther relevant duties as assigned

SUPPLEMENTAL INFORMATION
While performing the duties of this job, the employee is regularly required to use hands and fingers to handle controls, key pads, etc. Will be required to sit and reach with hands and arms as well as, sit, stand and walk. The employee must frequently lift and/or move up to 15 pounds while loading office supplies and paper. Specific vision abilities required include close vision, some color vision, and the ability to adjust focus from documents to computer screen. Hearing of light to moderate sound is required by this job. The noise level in the work environment is usually moderate.

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