Advancement Operations Specialist

Position Summary

The division of Advancement & VC Foundation at Victoria college is hiring for a Full-time Advancement Operations Specialist position which is responsible for providing an opportunity to experience various aspects of advancement operations and grants administration. We are seeking highly qualified candidates who will exhibit a strong attention to detail with the ability to organize, prioritize, and follow multiple projects and tasks through to completion. This position will play a vital role in supporting various aspects of Advancement Operations.

About Our Institution

Victoria College (VC) is a vital public community college located in Victoria, Texas and has been a respected community partner in the Crossroads region since 1925 and continues to offer quality, affordable educational opportunities to help our students achieve their dreams. VC offers a variety of high-quality associate's degrees and transfer programs, preparing students for success in their chosen fields. The college fosters a close-knit community, serving approximately 8,200 students across diverse backgrounds and learning styles, including full-time, part-time, online, veterans, and adult learners. VC features five academic divisions:

• Academic Support & Student Success
• Allied Health
• Career & Technical Education
• Arts, Humanities, & Social Sciences
• Science, Mathematics, Engineering, & Physical Education

Duties & Responsibilities

Duties include, but are not limited to the following:

• Provide general administrative support to the Executive Director of College Advancement, the VC Foundation (VCF), and the Advancement Team.
• Support advancement efforts by scheduling meetings and events with departments, administrators, funders, donors, community partners, and/or other stakeholders.
• Communicate courteously and professionally with key stakeholders including board members, donors, charitable agencies, grant and scholarship committees, local board leadership, elected officials and the public via email, phone, written and face-to-face.
• Support in the collection and organization of data for various projects and documentation of visits, proposals, and follow-ups.
• Create, modify and proofread documents and presentations using Microsoft Word, Excel, and PowerPoint.
• Assist with organization and execution of annual events and campaigns.
• Provide backup support for gift entry and gift acknowledgment letters, as needed.
• Assist with information gathering or updates to departmental documents and web page as needed.
• Generate purchase orders and monitor activity.
• Maintain and update donor database functionalities, including custom fields, workflows, and reporting parameters.
• Participate in relevant professional development opportunities.
• Maintain a high level of professionalism, collaboration, and confidentiality within the department and with other departments and partners.
• Other relevant duties as assigned.

Qualifications

• Minimum of an Associate’s Degree required or five years related work experience in lieu of a degree with high school diploma or GED;
• Three year’s work experience required;
• Must be proficient in Microsoft Office applications including MS Word, Excel, Outlook, PowerPoint, and Explorer;
• Strong office management, organizational, interpersonal, and communications skills required;
• Ability to effectively handle multiple tasks simultaneously while working in a fast-paced environment required;
• Working knowledge of Banner ERP system preferred; and
• Prior experience in a grants, fundraising, non-profit, or higher education environment preferred.

Physical Demands

While performing the duties of this job, the employee is regularly required to use hands and fingers to handle controls, key pads, etc. Will be required to sit and reach with hands and arms as well as, sit, stand and walk. The employee must frequently lift and/or move up to 15 pounds while loading office supplies and paper. Specific vision abilities required include close vision, some color vision, and the ability to adjust focus from documents to computer screen. Hearing of light to moderate sound is required by this job. The noise level in the work environment is usually moderate.

The following benefits apply to all full-time positions scheduled to work 30 hours or more each week. These full-time positions are also eligible to participate in our TRS retirement plan.

Victoria College offers an excellent benefit package for eligible employees that includes group insurance as well as a generous amount of paid time off:

Group Insurance
Health insurance

• Full-time employees: 100% VC paid; employee pays 50% for dependents

• Coverage for the new employee/dependents is effective on the 1st of the month following a 60-day waiting period

• Coverage for the new employee/dependents is effective on the 1st of the month following hire date
  • Flexible Spending Accounts – health and dependent care
  • Dental
  • Vision
  • Term Life
  • Short and long-term disability
  • Accidental death & dismemberment
  • As an added benefit, Victoria College issues a credit of up to $30 each month to full-time employees to help offset the cost of premiums

• Currently, the employee contribution is 8.25%. The state and Victoria College, together, contribute 8.25%
• Social security is deducted each pay period
• Payroll deduction for 403-b and 457 deferred compensation plans are available

• Workers compensation insurance
• Direct payroll deposit
• Tuition waiver for benefits eligible employees and their dependents through age 25
• Use of the Sports Center which includes treadmills, rowing machines, exercise classes, etc.
• Technology training

• Vacation for eligible employees (does not apply to faculty positions). Effective 90 days after start date
  • Full-time employees: 80 hours up to 10 years of service then 120 hours for 10 years of service
• Sick leave
  • Full-time employees: accrues at 8 hours each month
• Developmental and professional leave
• One week at Thanksgiving
• Two weeks for Winter Break
• One week for Spring Break
• Regular holidays
  • Labor Day
  • Martin Luther King, Jr. Day
  • Good Friday
  • Memorial Day
  • Juneteenth
  • Independence Day
• Non-faculty employees get Fridays off during the summer