What are the responsibilities and job description for the BUSINESS OFFICE MANAGER position at Victorian Senior Care?
Overview :
This position must provide the overall daily functional accounting, communications and documentation requirements of the Assisted Living Community financial and personnel records while insuring confidentiality of all residents and personnel records. This position will respond and act in the absence of the Administrator / Executive Director.
Responsibilities : Cost of Care :
Pre-Admission financial verification and explainations to responsible part / resident of the process for payments
Adding new admissions
Updating as payments / rate increases are made
Updating comment section
Removing residents that are discharged
Invoices
Annual 3% Increase
Deposits
Preparing and reconciling accounts
Uploading Information into Filezilla
Schedule responsible party meetings regarding past due acounts
Past due payment agreement form
Small Claims Court
Social Security Audit point of contact
Department of Social Servces Medicaid Specialist point of contact
Updating DSS with anual FL-2 and any other information pertaining to SA / Medicaid
Point of Contact for TA Receivables Representative
Submit refund request within 24 hours of discharge
Personal Funds :
Review with responsible party / resident at admission and obtain permission to manage personal funds
Reconciling monthly bank statement
Balancing Personal Funds Monthly
Replinish cash on hand and balance cash on hand weekly with Receptionist
Payroll :
Add new hires in Replicon
Remove Terminated employees
Daily correction of punches
Submit payroll
Managing daily budgeted hours-reporting to Administrator daily the reasons for being over budgeted hours
Submit daily corrected punch report to Reginal and Administrator
Payroll changes
Point of Contact fot VSC Payroll Representative
ESC Claims
Submit administrator approved vacation request to VSC Payroll Representative and add final approved vacation days to employees payroll
FMLA
Qualifications :
Must possess a High School Diploma or GED- Prefer some College and / or clerical experience
Must be able to read, write, understand and follow directions
Must possess good written and verbal communication skills
Must possess good computer skills and be able to work with Microsoft office, including development of excel spreadsheets
Must possess good financial understanding of Accounts Receivables / Payables, balancing checkbooks, etc
Must possess good Human Resource understanding
Must possess proven Customer Service skills and experience
Must have a clear SBI and DMV record and maintain them during period of employment
Must not have substantiated findings on the NC Health Care Personnel Registry
Must possess knowledge of or be willing to learn the NC DHSR Adult Care Home Rules and Regulations
Must possess or be willing to obtain NC Adult Care Home Medication Aide Certification within 90 days of hire
Must be CPR certified or obtain within 90 days of hire
Must have a valid NC Driver's License.
Must have had at least 8 years of driving experience, as this is a requirement of company's liability insurance carrier.
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