What are the responsibilities and job description for the Executive Assistant position at Victory Church?
PURPOSESupporting the Campus Pastors with daily administration of the ministry, weekly services, and special events. Serve as a primary point of contact in every area of communication (written, electronic, verbal, and personal) with people both internal and external to Victory. Confirm Pastor’s routine ensuring office time is productive. RESPONSIBILITIES (INCLUDING BUT NOT LIMITED TO)
Behavioral Competencies
Victory Church Values
I understand and agree that any misrepresentations by me in this application will be grounds for immediate termination if I have been employed. I give Victory Church the right to investigate all references and to secure additional information about me, if job related. I hereby release from liability Victory Church and its representatives for seeking such information and all other persons, corporations, or organizations from furnishing such information. I understand that a criminal background and or credit check will be conducted on me as part of the application process and I consent to any such check. I also understand that I may be required to have a physical examination, including drug screen.
Should employment result from this, I understand that I will be required to provide documentation to establish identity and employment eligibility. I understand that just as I am free to resign at any time. Victory Church reserves the right to terminate my employment at any time, with or without cause and without prior notice. I understand that no representative of Victory Church has the authority to make any assurances to the contrary. Furthermore, I agree to abide by the ministry guidelines and requirements of Victory Church and to refrain from any unscriptural conduct in the performance of my services on behalf of the church. I hereby attest that I am of good moral character.
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- You are part of one team taking ownership and responsibility for the care and keeping of this house. You stay willing and eager to serve in big and small ways, from welcoming guests to picking up trash.
- Be forward thinking/look at big picture about what Campus Pastor may need to do in the future so we can plan appropriately and try to keep a healthy balance in the Campus Pastors’ schedules.
- Liaison for Lead Pastors with Global Staff (including Central Staff), congregation, and others when needed. Schedule appointments and other calendar events as needed.
- Assist in various meeting preparations and executions.
- Keep a balanced calendar, enabling Campus Pastors to keep healthy office margin and prioritize study/prayer time.
- Screening calls, requests, emails, mail for Campus Pastors and referring people to other pastors or appropriate departments to get them taken care of as quickly as possible.
- Procure any illustrative props (when needed) for Lead Pastor(s) teachings. (i.e. Weekly sermons, discipleship, leadership)
- Reconciling monthly credit cards statements (individual and Campus Pastors)
- Assist in scheduling & coordination of events with effective written and verbal communications
- Help in coordination of Campus Pastors’ Missions Trips, speaking engagements etc. Arranging travel, lodging and preparing teaching notebooks.
- Support Campus Pastors with attendance at leadership meetings, staff meetings, special events and weekend services as requested.
- Provide hospitality services for Campus Pastors during & between weekend services.
- Additional responsibilities as delegated by Campus Pastors on an as-needed basis.
Behavioral Competencies
Victory Church Values
- Communication Proficiency
- Confidentiality
- Courtesy
- Emotional & Spiritual Maturity
- Ethic & Values
- Time Management
- Work Quality
- Organizational Agility
- Approachable
- Empathy
- Courageous
- Humble
- Empowering
- Connected
- Kind
- 3 years Executive Assistant/Leadership support experience or similar background
- Pastoral mindset and ability to anticipate needs for ministries/events and assess impact on schedules.
- Flexible Scheduled (Available weekends and evenings)
- Reliable transportation to travel for errands, between campuses when needed.
- Available to work at different Campuses
- Proficient in Mac & Microsoft 365 applications
- An acceptance of, and commitment to Jesus Christ as Savior and Lord
- An understanding of the mission and purpose of Victory Church
- Acceptance and agreement of Victory Church’s CHECK values and staff commitments
I understand and agree that any misrepresentations by me in this application will be grounds for immediate termination if I have been employed. I give Victory Church the right to investigate all references and to secure additional information about me, if job related. I hereby release from liability Victory Church and its representatives for seeking such information and all other persons, corporations, or organizations from furnishing such information. I understand that a criminal background and or credit check will be conducted on me as part of the application process and I consent to any such check. I also understand that I may be required to have a physical examination, including drug screen.
Should employment result from this, I understand that I will be required to provide documentation to establish identity and employment eligibility. I understand that just as I am free to resign at any time. Victory Church reserves the right to terminate my employment at any time, with or without cause and without prior notice. I understand that no representative of Victory Church has the authority to make any assurances to the contrary. Furthermore, I agree to abide by the ministry guidelines and requirements of Victory Church and to refrain from any unscriptural conduct in the performance of my services on behalf of the church. I hereby attest that I am of good moral character.
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