Accounts Receivable and Payable Clerk

Accounts Receivable (AR) Responsibilities :

• Invoice Management :

Create and send invoices to customers for products or services delivered.

• Ensure invoices are accurate, reflect agreed-upon prices, and include all relevant details.
• Track and record all receivables in the system.
• Payment Collection :

Monitor outstanding invoices and follow up with customers to ensure timely payment.

• Contact clients to remind them of overdue payments and negotiate payment terms if necessary.
• Process customer payments and apply them to the correct accounts.
• Process and record credit card payments, checks, or electronic payments.
• Account Reconciliation :

Reconcile AR accounts to ensure accurate reporting and identify any discrepancies.

• Maintain a record of all AR transactions, payments, and adjustments.
• Investigate and resolve discrepancies between the company’s records and customer payments.
• Reporting :

Provide regular AR aging reports to management.

• Track overdue accounts and escalate issues when necessary.
• Assist in preparing monthly financial reports related to receivables.

Accounts Payable (AP) Responsibilities :

• Invoice and Bill Processing :

Receive and verify vendor invoices and bills for accuracy, and ensure proper documentation is attached.

• Enter invoices into the accounting system for approval and payment processing.
• Ensure all invoices are coded correctly and match purchase orders or contracts.
• Vendor Communication :

Communicate with vendors regarding discrepancies or billing issues.

• Establish and maintain relationships with vendors to ensure smooth transactions.
• Payment Processing :

Schedule and process timely payments to vendors via check, ACH, wire transfer, or credit card.

• Ensure all payments are made within agreed-upon terms to avoid late fees.
• Manage and track payment deadlines, and prioritize payment based on due dates.
• Account Reconciliation :

Reconcile AP accounts to ensure accuracy and timely payment.

• Monitor and resolve discrepancies or issues between the company and vendors.
• Reporting :

Prepare and submit accounts payable reports for review by management.

• Track cash flow and ensure the company maintains a good relationship with vendors by paying on time.
• Assist with month-end closing activities related to AP.

General Responsibilities :

• Record Keeping and Documentation :

Maintain accurate records of all financial transactions in both AR and AP.

• Ensure all documentation, invoices, and payments are properly filed and accessible.
• Process Improvement :

Identify areas to improve efficiency in AR and AP processes.

• Recommend or implement best practices for payment collection and disbursements.
• Collaboration :

Work closely with other departments, including sales and purchasing, to ensure proper billing and payment.

• Collaborate with the finance and accounting team to ensure proper cash flow and account balances.
• Compliance and Regulations :

Adhere to company policies and procedures.

• Ensure compliance with applicable regulations, such as tax laws and accounting standards.
Qualifications :
• Education :

High school diploma or equivalent required. An associate degree in accounting, finance, or a related field is preferred.

• Experience :

Proven experience working in accounts receivable and accounts payable.

• Familiarity with accounting software (QuickBooks, Xero, Sage, etc.) and proficiency in Microsoft Excel.
• Skills :

Strong attention to detail and accuracy.

• Ability to manage multiple tasks and prioritize deadlines effectively.
• Strong communication and negotiation skills.
• Problem-solving abilities, especially with regard to discrepancies and payment issues.
• Knowledge of basic accounting principles and processes.

Salary : $16 - $22