Receptionist

Receptionist.

We are looking for an entry level receptionist to join our team! You will be responsible for providing information to our homeowners and maintaining the office’s atmosphere. The ideal candidate should be able to work independently and should be able to provide quality service in a fast-paced environment.

Job duties include:
CLIENT COMMUNCATIONS/ FRONT DESK

• ANSWER AND ROUTE ALL INCOMING PHONE CALLS
• GREET AND ANNOUNCE ALL VISITORS TO OFFICE
• TAKE OWNER PAYMENTS
• ACCEPT PACKAGES AND DISTRIBUTE
• WORK WITH COURIERS ON DROP-OFFS/PICK-UPS
• CLOSE-UP/LOCK OFFICE IN THE EVENING
• TURN PHONE/ANSWERING SERVICE ON AND OFF AS NEEDED
• CHECK MESSAGES AND FORWARD THEM
• CHECK E-MAILS AND FORWARD
• MATCH AND DISTRIBUTE LOCKBOX/DEPOSIT REPORTS
• SORT MAIL
• COORDINATE AND STUFF MONTHLY BILLING
• SCAN AND LOG ALL COMPLETED FINANCIAL STATEMENTS AND ADD THEM TO CALIBER
• POST OUTGOING MAIL FOR BILLING/MAILINGS
• PREPARE BANK COURIER BAG DAILY
• MONITOR AND SCAN RETURNED MAIL
• OTHER DUTIES AS ASSIGNED
• ASSIST ON SPECIAL MAILINGS (ENVELOPE PRINTING, ETC)
• PREPARE OVERNIGHT MAIL
• PUT AWAY OFFICE ORDERS
• DISTRIBUTE ITEMS FROM COURIER BAGS
• LOG BILLING INFO INTO ACCTG MONTHLY REPORT

The ideal candidate should have:
·A friendly personality with excellent customer service skills and a positive attitude.
·A passion for providing exceptional customer service. This is an integral part of our culture. We believe in it!
·Excellent communication skills with the ability to communicate effectively both verbally and in writing. You must also be able to use Microsoft Office programs such as Outlook, Word and Excel.

Job Type: Full-time

Pay: $16.50 - $17.50 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $17 - $18