What are the responsibilities and job description for the Auditor's Office -Payroll Administrator position at Vigo County, IN?
Salary
27.43 Hourly
Job Type
Full-time
27.43 Hourly
Job Type
Full-time
BENEFITS
Vigo County offers to full-time employees competitive benefit plans. These include Medical, Dental, Vision, Retirement, paid holidays, Flexible Spending Account Plans, 457 Plans, Life Insurance and others.
Description
The Payroll Administrator performs professional and administrative duties related to the payroll operations of the Auditor’s Department. This role administers and coordinates payroll processing, the payroll database, and related reports as necessary for employees. This role ensures organizational efficiency in the application of prescribed policies, procedures, and methods.
- Processes bi-weekly payroll, including entering hours worked, withholding changes, garnishments, and insurance premiums.
- Creates attendance reports and submits to Departments.
- Submits federal tax withholdings to U.S. Treasury and issues checks for support/garnishment withholdings.
- Reconciles retirement contributions and submits payment. Reports wages to Indiana Department of Workforce Development.
- Maintain and track employee deductions including child support, tax levies, retirement, health insurance, and direct deposit account information.
- Files form 941 with Internal Revenue Service (IRS), and files form WH-I to report state/local tax withheld monthly.
- Process w2s and all year end reports as well as quarterly reports.
- Assists departments with corporate credit card usage, including contacting issuer.
- Solve daily payroll issues for employees via telephone or email when needed.
- Performs related duties as assigned.
Typical Qualifications
- Associate’s Degree in Business Administration or related field, Two to four (2 – 4) years of Accounting or Payroll experience; or any equivalent combination of education and experience.
- Working knowledge of standard office policies and procedures and Department computer systems and related programs, and ability to apply such knowledge to a variety of interrelated processes, tasks and operations.
- Thorough knowledge of accounting systems and requirements and regulating/auditing agencies, with ability to perform arithmetic operations to maintain complete and accurate accounting records, and compile timely and accurate payroll and other financial reports.
- Knowledge of federal and state labor laws, US Department of Labor, Wage and Hour Division, and Fair Labor Standards Act (FLSA).
- Knowledge of basic filing systems and ability to create and maintain Department files and records.
- Knowledge of word processing and spreadsheets. Working knowledge of commonly used payroll, accounting, and general knowledge of human resources concepts, practices and procedures. Knowledge of payroll and accounting software.
- Ability to effectively communicate orally and in writing with co-workers, other County departments, Indiana Workforce Development, and the public, including being sensitive to professional ethics, gender, cultural diversities and disabilities.
- Ability to provide public access to or maintain confidentiality of department records and information according to state requirements.
- Ability to work alone with minimum supervision and with others in a team environment.
- Ability to work on several tasks at the same time and work rapidly for long periods, often under time pressure.
- Ability to occasionally work extended hours, and occasionally travel out of town, but not overnight.
Supplemental Information
Incumbent performs standard, recurring duties according to Department policies and practices with work priorities primarily determined by service needs of the public and/or seasonal deadlines. Assignments are guided by definite objectives using a variety of methods or procedures. On rare occasions, decisions are made in the absence of specific policies and procedures, and/or guidance from supervisor. Work errors are primarily detected or prevented through legally defined procedures, supervisory review and/or notification from other departments or agencies. Undetected errors could result in loss of time and money to department, and inconvenience to other agencies or the public.
Incumbent maintains contact with co-workers, other County departments, attorneys, title companies, and the public for the purpose of exchanging information.
Incumbent reports directly to Chief Deputy.
Incumbent performs duties in a standard office environment, involving sitting/walking at will, bending, reaching, keyboarding, lifting/carrying objects weighing less than 25 pounds, close/far vision, color/depth perception, speaking clearly, and hearing sounds/communication. Incumbent occasionally works extended, and/or evening hours, and occasionally travels out of town for training, sometimes overnight.
