What are the responsibilities and job description for the Executive Assistant - Marine Fabrication position at Vigor, LLC?
Location: Vancouver, WA, United States
Date Posted: Apr 9, 2025
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Description
Who We Are
Vigor is a values-driven, diversified industrial business operating in six locations with 1,800 people in Oregon, Washington, and Alaska. Built around a collection of powerful, unique assets and differentiated capabilities, Vigor excels at specialized shipbuilding and ship repair, supporting both commercial customers and our national defense. With deep respect for people and the planet, Vigor strives to be a positive, regenerative force for good - environmentally, in the lives of its employees and in the community. Vigor … Industrial Evolution. For more information, visit vigor.net.
SALARY RANGE: $58,958 - $73,698
Position Summary
This position supports our VP, Fabrication as well as routinely supporting traveling executives including company CEO. Presents a positive organizational presence to our customers, government officials/staff, community partners and employees. Vigor operates in a flexible, fast-paced and values-oriented environment. The successful individual will be a positive contributor and to provide service to others through a wide variety of administrative and project work that supports our growing organization.
Essential Functions And Major Responsibilities
(This list is not intended to detail all aspects of the assigned work but is representative of the job's overall responsibilities.)
This job is performed with considerable flexibility for initiating improvements and exercising independent decision-making within the assigned work area. The position is expected to adhere to established procedures as may be required when handling cross-functional activities, such as processing accounting documents. Independent judgment is used in scheduling and accomplishing work, handling conflicts and analyzing alternatives and maintaining recordkeeping systems. The work is performed with limited supervision and necessitates the coordination of priorities and schedules of a number of other administrative employees. The individual should have a professional and courteous demeanor.
SUPERVISORY RESPONSIBILITY: None.
INTERPERSONAL CONTACTS
The position is expected to interact with employees at all levels throughout the company as well as with customers, the public, and others encountered in the course of work.
Knowledge Skills And Abilities
PHYSICAL DEMANDS
Work is conducted in a dynamic, fast-paced office setting with moderate to loud noise levels from production activity in the shipyard. The individual may be required to be in production areas in yard and onboard ships. The role must be able to walk to and from job sites. Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools or controls and reaching with hands and arms. Vision abilities required by this job include close vision and the ability to adjust focus. The employee may be required to push, pull, lift and/or carry boxes or containers that weigh up to 20 pounds. He/she may be required to work more than 8-hour shifts and weekend work. Local and out-of-town travel (including air travel) may be required up to 5% of the time with notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT
While in production areas, will be exposed to all weather conditions, noise, dusts and odors. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
CITIZENSHIP: Pursuant to a government contract, this specific position requires US citizenship.
Vigor Industrial LLC and its wholly owned subsidiaries are drug, smoke and vape-free workplaces. Prospective employees must pass a drug and alcohol test and background check as pre-employment screening.
Vigor Values
Vigor expects all employees to enhance the atmosphere in which they work by living the Vigor Values every day.
Truth: We seek the truth, and we speak the truth
Responsibility: We act on what we know is right
Evolution: We seek mastery, and adapt to a changing world
Love: We care about the people we work with, and the world we live in
At Vigor we offer a generous benefits package that includes
Medical
RX
Dental
Vision
Life
AD&D
LTD
STD
EAP
Discretionary bonus
Tuition Reimbursement
FSA (Medical, Childcare, Transportation)
10 paid holidays
PTO
401(k)
Vigor and its wholly owned subsidiaries are committed to inclusion and diversity by providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veterans, age, genetics, the presence of a physical or mental condition or disability that can be reasonably accommodated, or any other protected class under relevant laws in the locations we operate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and can be requested with Vigor's Human Resources Department.
In addition to federal law requirements, Vigor complies with applicable state and local laws governing nondiscrimination and non-retaliation in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, benefits, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Share
Apply Now
Date Posted: Apr 9, 2025
Share
Apply Now
Save Job Saved
Description
Who We Are
Vigor is a values-driven, diversified industrial business operating in six locations with 1,800 people in Oregon, Washington, and Alaska. Built around a collection of powerful, unique assets and differentiated capabilities, Vigor excels at specialized shipbuilding and ship repair, supporting both commercial customers and our national defense. With deep respect for people and the planet, Vigor strives to be a positive, regenerative force for good - environmentally, in the lives of its employees and in the community. Vigor … Industrial Evolution. For more information, visit vigor.net.
SALARY RANGE: $58,958 - $73,698
Position Summary
This position supports our VP, Fabrication as well as routinely supporting traveling executives including company CEO. Presents a positive organizational presence to our customers, government officials/staff, community partners and employees. Vigor operates in a flexible, fast-paced and values-oriented environment. The successful individual will be a positive contributor and to provide service to others through a wide variety of administrative and project work that supports our growing organization.
Essential Functions And Major Responsibilities
(This list is not intended to detail all aspects of the assigned work but is representative of the job's overall responsibilities.)
- Provides project and administrative support to VP, Fabrication as well as visiting executives (CEO, CFO, EVP of HR, etc.)
- Researches and evaluates solutions to a wide variety of business needs, including legislative and public policy issues
- Generates agendas, PowerPoint decks, and documentation and facilitates meetings for executive staff
- Organizes calendars and schedules and manages all facets of travel arrangements
- Plans, organizes and executes a wide range of company meetings, events, and tours
- Prepares presentations and spreadsheets and reviews and responds to correspondence
- Manages budget, expense reporting and approvals, and examines monthly costs.
- Gatekeeper for executive office and incoming calls from reporters, officials, customers, etc.
- Ability to recognize opportunities to conserve executives' time by addressing matters with alternative solutions - using other resources or resolving matters independently.
- Maintains executive office by organizing office operations, equipment and supplies, including the inventory and ordering of company logo items. Ensures needed details are in place for day-to- day office functions to run smoothly.
- Assists with employee activities or other promotional needs, which may include development of brochures and ordering special T-shirts, hats, lunches, etc.
- Assists as necessary to support the general business as projects arise
This job is performed with considerable flexibility for initiating improvements and exercising independent decision-making within the assigned work area. The position is expected to adhere to established procedures as may be required when handling cross-functional activities, such as processing accounting documents. Independent judgment is used in scheduling and accomplishing work, handling conflicts and analyzing alternatives and maintaining recordkeeping systems. The work is performed with limited supervision and necessitates the coordination of priorities and schedules of a number of other administrative employees. The individual should have a professional and courteous demeanor.
SUPERVISORY RESPONSIBILITY: None.
INTERPERSONAL CONTACTS
The position is expected to interact with employees at all levels throughout the company as well as with customers, the public, and others encountered in the course of work.
Knowledge Skills And Abilities
- Excellent interpersonal and communication skills, both oral and written for constant interaction with all departments and employee levels and outside customers and other stakeholders. Attention to detail/conventions in written communications is essential.
- Ability to work with confidential information and to apply maturity and discretion to daily operational role
- Efficient and organized with great attention to detail and follow-through
- Highly proficient with Microsoft Office, primarily Word, PowerPoint and Excel. Ability to adapt to and learn new programs utilized within the company
- Comfortable working on both high level and low-level assignments as necessary
- Good intuition and the ability to read people and respond to situations correctly
- Direct communication style and willingness to provide feedback to executives/others on their impact
- High sense of self-awareness and ability to accept feedback and guidance from multiple sources
- Ability to exercise sound judgment under pressure, work well independently and follow through tasks to completion
- Ability to prioritize assignments and work on multiple deadline-driven projects
- Can handle complex tasks
- Ability to handle the pressure of regular interruptions
- Excellent informal influence skills, with the ability to succeed in accomplishing tasks when the performers are not necessarily in the direct line of authority
- Must be well organized, detailed and customer (internal and external) oriented
- Able to work flexible hours when needed
- Reflects the honesty of the leadership team
- Cares about the jobs and people who work here. Represents the culture that is Vigor and treats all co-workers with dignity and respect regardless of their station in life.
- High School Diploma or GED Certificate is required.
- Associate's Degree in business or other field related to the assigned department is preferred. Completion of specialized administrative training at a community college or trade school.
- Minimum five (5) years of experience in providing senior/executive support work and demonstrated knowledge of office procedures and practices is required.
- Combinations of experience and training that would provide the knowledge and skills required will be considered.
PHYSICAL DEMANDS
Work is conducted in a dynamic, fast-paced office setting with moderate to loud noise levels from production activity in the shipyard. The individual may be required to be in production areas in yard and onboard ships. The role must be able to walk to and from job sites. Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools or controls and reaching with hands and arms. Vision abilities required by this job include close vision and the ability to adjust focus. The employee may be required to push, pull, lift and/or carry boxes or containers that weigh up to 20 pounds. He/she may be required to work more than 8-hour shifts and weekend work. Local and out-of-town travel (including air travel) may be required up to 5% of the time with notice. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
WORK ENVIRONMENT
While in production areas, will be exposed to all weather conditions, noise, dusts and odors. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
CITIZENSHIP: Pursuant to a government contract, this specific position requires US citizenship.
Vigor Industrial LLC and its wholly owned subsidiaries are drug, smoke and vape-free workplaces. Prospective employees must pass a drug and alcohol test and background check as pre-employment screening.
Vigor Values
Vigor expects all employees to enhance the atmosphere in which they work by living the Vigor Values every day.
Truth: We seek the truth, and we speak the truth
Responsibility: We act on what we know is right
Evolution: We seek mastery, and adapt to a changing world
Love: We care about the people we work with, and the world we live in
At Vigor we offer a generous benefits package that includes
Medical
RX
Dental
Vision
Life
AD&D
LTD
STD
EAP
Discretionary bonus
Tuition Reimbursement
FSA (Medical, Childcare, Transportation)
10 paid holidays
PTO
401(k)
Vigor and its wholly owned subsidiaries are committed to inclusion and diversity by providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veterans, age, genetics, the presence of a physical or mental condition or disability that can be reasonably accommodated, or any other protected class under relevant laws in the locations we operate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and can be requested with Vigor's Human Resources Department.
In addition to federal law requirements, Vigor complies with applicable state and local laws governing nondiscrimination and non-retaliation in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, benefits, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Share
Apply Now
Salary : $58,958 - $73,698
