What are the responsibilities and job description for the Payroll Analyst I position at Vigor, LLC?
Description
Who We Are
Vigor, a Titan Company, is a values-driven, diversified industrial businessoperating in six locations with approximately 1,800 people in Oregon, Washington and Alaska. Built around a collection of powerful, unique assets and differentiated capabilities, Vigor excels at specialized shipbuilding, ship repair and handling important, complex projects in support of energy generation, our nation’s infrastructure and national defense.
With deep respect for people and the planet, Vigor strives to be a positive, regenerative force for good – environmentally, in the lives of our employees and in the community. We have built a positive culture that honors the work we do, the workers who do it, and the world we live in.
Position Summary
The Payroll Analyst ensures that salaried and hourly payroll processes are accomplished appropriately and in a timely manner. He/she coordinates the payroll functions for multiple companies with differing pay rules. The position serves as support to the Payroll System Supervisor to resolve issues while seeking improvements in operational processes and also provides administrative support to the entire Payroll Team as needed. The Payroll Analyst works effectively with a diverse population both within the Accounting Department and throughout the company.
Salary Range
Portland: $64,000 - $78,000
Seattle: $84,000 – 87,000
Essential Functions And Major Responsibilities
(This list is not intended to detail all aspects of the assigned work but is representative of the job’s overall responsibilities.)
The Payroll Analyst operates within standard operating principles related to payroll systems and is expected to apply knowledge of law and regulations gained through experience and education.
Interpersonal Contacts
The Payroll Analyst is expected to establish effective relationships and work to resolve problems by working closely with other accounting and payroll department staff and those in related departments such as Human Resources, Information Technology within and without the company.
Knowledge Skills And Abilities
None required.
Physical Demands
The physical demands for this position are light to moderate. The position requires sitting and use of hands/arms for extended periods of time using a variety of computer programs, electronic communication tools and related office equipment to accomplish work tasks; operating a motor vehicle including a current driver’s license; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment
The work environment for this job is primarily office-oriented with open shared office spaces and constant interruptions; some travel within in a heavy industrial environment when performing certain administrative functions or overseeing payroll work. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This role is with a federally contracted employer and is subject to regulations that restrict employment to US Persons only (i.e. US Citizens, lawful permanent residents, legally recognized asylees and refugees, and persons protected under INA). Successful job candidates will be asked to provide documentation of their US Persons status.
Vigor Industrial LLC and its wholly owned subsidiaries are drug, smoke and vape-free workplaces. Prospective employees must pass a drug and alcohol test and background check as pre-employment screening.
Vigor Values
Vigor expects all employees to enhance the atmosphere in which they work by living the Vigor Values every day.
Truth:We seek the truth, and we speak the truth
Responsibility:We act on what we know is right
Evolution: We seek mastery, and adapt to a changing world
Love:We care about the people we work with, and the world we live in
At Vigor we offer a generous benefits package that includes:
Medical
RX
Dental
Vision
Life
AD&D
LTD
STD
EAP
Discretionary bonus
Tuition Reimbursement
FSA (Medical, Childcare, Transportation)
10 paid holidays
PTO
401(k)
Vigor and its wholly owned subsidiaries are committed to inclusion and diversity by providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veterans, age, genetics, the presence of a physical or mental condition or disability that can be reasonably accommodated, or any other protected class under relevant laws in the locations we operate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and can be requested with Vigor’s Human Resources Department.
In addition to federal law requirements, Vigor complies with applicable state and local laws governing nondiscrimination and non-retaliation in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, benefits, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Who We Are
Vigor, a Titan Company, is a values-driven, diversified industrial businessoperating in six locations with approximately 1,800 people in Oregon, Washington and Alaska. Built around a collection of powerful, unique assets and differentiated capabilities, Vigor excels at specialized shipbuilding, ship repair and handling important, complex projects in support of energy generation, our nation’s infrastructure and national defense.
With deep respect for people and the planet, Vigor strives to be a positive, regenerative force for good – environmentally, in the lives of our employees and in the community. We have built a positive culture that honors the work we do, the workers who do it, and the world we live in.
Position Summary
The Payroll Analyst ensures that salaried and hourly payroll processes are accomplished appropriately and in a timely manner. He/she coordinates the payroll functions for multiple companies with differing pay rules. The position serves as support to the Payroll System Supervisor to resolve issues while seeking improvements in operational processes and also provides administrative support to the entire Payroll Team as needed. The Payroll Analyst works effectively with a diverse population both within the Accounting Department and throughout the company.
Salary Range
Portland: $64,000 - $78,000
Seattle: $84,000 – 87,000
Essential Functions And Major Responsibilities
(This list is not intended to detail all aspects of the assigned work but is representative of the job’s overall responsibilities.)
- Conducts weekly audits of production payroll, monitoring state taxation and accuracy. Performs month-end reconciliations and necessary audits to ensure the integrity of the payroll.
- Responsible for prevailing wage activities weekly and at conclusion of the job.
- Daily upload of direct deposit files in a timely manner, following NACHA guidelines.
- Prepares and pays weekly payroll taxes due accurately and timely. Assists Payroll System Supervisor and payroll team with quarterly tax reconciliation, preparation, and filing. Includes follow-up research and adjustment entries as necessary.
- Personally and confidentially, processes certain salaried payrolls including garnishments, deductions; responds to questions from employees and resolves discrepancies; maintains the payroll database.
- Supports the maintenance of payroll records and databases; validates payroll records by performing audits to ensure accuracy; prepares reports and summaries of earnings, taxes, deductions, leaves, taxable and nontaxable wages; responds to requests for information as needed for labor negotiations and other management needs.
- Provides administrative support in 401K compliance, review and audit processes.
- Supports Payroll System Supervisor in monitoring and processing of 401K salary deferrals and loan payments.
- Creates work instructions for payroll functions within Kronos and outside the system.
- Provides ongoing assistance to other payroll staff members. Covers for payroll staff members during vacation and absences.
- Performs related duties and special projects, as assigned.
The Payroll Analyst operates within standard operating principles related to payroll systems and is expected to apply knowledge of law and regulations gained through experience and education.
Interpersonal Contacts
The Payroll Analyst is expected to establish effective relationships and work to resolve problems by working closely with other accounting and payroll department staff and those in related departments such as Human Resources, Information Technology within and without the company.
Knowledge Skills And Abilities
- Ability to analyze and interpret data.
- Skilled at PC use including databases, spreadsheets and related computer programs designed for payroll.
- Intermediate Excel skills; for example, pivot tables, v-lookups and sum-ifs.
- Knowledge of principles and practices of payroll processing; rule, laws and requirements in operating a payroll function.
- Ability to work effectively with a variety of others in the work place.
- Ability to focus on the big picture while attending to multiple detail requirements.
- Ability to adapt to a changing environment.
- Ability to formulate and implement solutions.
- Must possess excellent interpersonal and communication skills, both oral and written for constant interaction with all departments, employees and outside customers.
- Must be a well-organized, detailed and customer (internal and external) oriented self-starter.
- Ability to handle competing priorities and deadlines effectively and respond well to last minute, high priority, time sensitive projects.
- Associate in Accounting is preferred.
- (2) Years of experience in an analytical role and/or in administering a multi-company payroll.
- Kronos Systems including Time and Attendance, Human Resources and Payroll is preferred.
- Any combination of training and experience that would provide the required knowledge, skills and abilities will be considered.
None required.
Physical Demands
The physical demands for this position are light to moderate. The position requires sitting and use of hands/arms for extended periods of time using a variety of computer programs, electronic communication tools and related office equipment to accomplish work tasks; operating a motor vehicle including a current driver’s license; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work Environment
The work environment for this job is primarily office-oriented with open shared office spaces and constant interruptions; some travel within in a heavy industrial environment when performing certain administrative functions or overseeing payroll work. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
This role is with a federally contracted employer and is subject to regulations that restrict employment to US Persons only (i.e. US Citizens, lawful permanent residents, legally recognized asylees and refugees, and persons protected under INA). Successful job candidates will be asked to provide documentation of their US Persons status.
Vigor Industrial LLC and its wholly owned subsidiaries are drug, smoke and vape-free workplaces. Prospective employees must pass a drug and alcohol test and background check as pre-employment screening.
Vigor Values
Vigor expects all employees to enhance the atmosphere in which they work by living the Vigor Values every day.
Truth:We seek the truth, and we speak the truth
Responsibility:We act on what we know is right
Evolution: We seek mastery, and adapt to a changing world
Love:We care about the people we work with, and the world we live in
At Vigor we offer a generous benefits package that includes:
Medical
RX
Dental
Vision
Life
AD&D
LTD
STD
EAP
Discretionary bonus
Tuition Reimbursement
FSA (Medical, Childcare, Transportation)
10 paid holidays
PTO
401(k)
Vigor and its wholly owned subsidiaries are committed to inclusion and diversity by providing equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veterans, age, genetics, the presence of a physical or mental condition or disability that can be reasonably accommodated, or any other protected class under relevant laws in the locations we operate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions and can be requested with Vigor’s Human Resources Department.
In addition to federal law requirements, Vigor complies with applicable state and local laws governing nondiscrimination and non-retaliation in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, benefits, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.
Salary : $64,000 - $78,000
