Job Description
Job Description
Do you thrive in an environment that is geared towards outstanding hospitality? Do you have a passion for being innovative and creative? Is hard work on your top list of ideals? Are you a steward of your working environment? Then read on…
The Villages Community Development Districts (The District) tops the list of community development districts that continues to grow in one of the most scenic locations in Florida, The Villages. Our collective commitment to hospitality, innovation & creativity, hard work and stewardship help employees thrive and excel in many fields within The District. An immediate full-time opportunity exists for an individual with commitment, a “passion” for excellence and “drive” for accuracy to join our Public Safety team . This position requires a solid background of advanced customer service skills, used daily. The incumbent will enjoy a challenging atmosphere and being part of a productive team that supports our surrounding community. The District is looking for an individual with a desire to utilize their cutting-edge customer service skills. The District provides a supportive and engaging workplace that is committed to developing great talent, coupled with competitive compensation and benefits. Do not pass up this opportunity to be a part of a positive, expanding organization.
Competitive Benefits as a full-time employee of the District include :
- Medical Insurance (fully paid for employee single coverage)
- Voluntary health benefits including Dental and Vision Insurance
- 401(a) Retirement Plan, with contributions funded by the District
- 457(b) Retirement Plan, permitting employee pre-tax deferrals
- Flexible Spending programs for both Medical and Dependent Care
- Employee Assistance Program
- Paid Time Off
- Tuition Reimbursement
- Public Service Loan Forgiveness Eligible
- Tier 2 qualifying organization for The Villages Charter School
JOB SUMMARY
The Emergency Management Coordinator reports to the Deputy Chief of Operations, and performs highly responsible administration work, including, but not limited to, planning, coordinating, implementing, and evaluating a variety of emergency services programs related to emergency management, natural and man-made disasters, and related training programs.
The Emergency Management Coordinator is also responsible for planning and executing fire department events while also supporting emergency preparedness initiatives. This position ensures that public events, community outreach programs, and department ceremonies align with the fire department’s mission and emergency management strategies. The role involves coordinating logistics for public gatherings, assisting with emergency preparedness planning, and serving as a key liaison for community engagement.
ESSENTIAL DUTIES AND RESPONSIBILITIES (Includes, but not limited to)
Emergency Management Responsibilities :
Assist in developing, updating, and implementing emergency management plans, including disaster response protocols and public safety initiatives.Support public education efforts related to fire safety, disaster preparedness, and emergency response.Coordinate community outreach programs focused on hurricane preparedness, severe weather awareness, and evacuation planning.Serve as a liaison between the fire department and local emergency management agencies for joint training exercises and disaster drills.Assist with post-disaster recovery efforts, including coordination of resources, documentation, and public communications.Maintain knowledge of local, state, and federal emergency management regulations and best practices.Serves as project manager for the development and maintenance of the District Continuity of Operations (COOP / Continuity of Government (COG) for approval by the Fire Chief and the District Manager.Provides education and updates to senior District management and governmental officials annually.Oversees Community Emergency Response Team (CERT) policies, training, grants, and drills through regular interaction with CERT leadership.Maintains a working knowledge of E-Plan and Web EOC for Lake, Marion and Sumter Counites by attending annual training sessions and online training.Supports the logistic needs of the local Radio Amateur Control Emergency System (RACES) by reserving adequate space and equipment connections for use during ECC activation.Special Event Coordination Responsibilities :
Plan, organize, and execute fire department events, including station dedications, recruitment fairs, community safety expos, and awards ceremonies.Coordinate logistics such as venue selection, permits, catering, equipment setup, and staffing.Develop event safety and emergency action plans to ensure public and staff safety at large gatherings.Assist with event marketing and communications, including, press releases, and public relations outreach.Work closely with fire department leadership, local government, and community organizations to enhance public engagement.Manage event budgets and track expenses to ensure cost-effective planning.Coordinates with CERT by plaining or Blue Sky and Grey Sky events.Designs and conducts Public Education programs for residents and the community to explain and promote public understanding of public safety functions, disaster preparedness, and injury prevention.Planning
Responsible for coordinating efforts of various agencies to maintain Storm Ready Community Certification and Weather Nation Ready through the National Weather Service.Reviews annually and updates, when necessary, the CEMP (Comprehensive EM Plan) / SOPS (Standard Operating Procedures) to ensure that they are accurate, complete, and current for approval by the Fire Chief, District Government, counties, and State of Florida.Operates as the Planning Section Chief during Blue Sky and Grey Sky events.Attend Local Emergency Planning Committee meetings for Region 5. Meeting locations vary throughout East Central Florida.Finance / Administration
Exercises purchasing and budgetary control for EM operations by submitting, per District policy, purchase requisitions for expenditures and proposing costs for the annual budget plan.Reviews requests from the CERT Command Staff and gives approval to proceed with purchases of new equipment and apparatus related to EM and CERT.Creates applications and manages grants (EM, CERT, others as appropriate) to support a large (300 member) CERT and EOC operations.Through participation in the committees of the Local Mitigation Strategies of the three counties, assists in locating and coordinating funding for storm hardening of mission critical structures within the District.Supports and promotes the use of Reverse 911, E-notification, and Ready Alert systems for early notification of the citizens of the District for early warning of threats and recommended protective actions.General
Prepares and updates long-range planning for EM and ensures participation in the tri-county EM’s strategic planning processes, business plan, and VPSD Commission on Fire Accreditation International program at the direction of the Fire Chief.Represents VPSD on various committees and task forces, including the Florida Emergency Preparedness Association and Florida Association of Emergency Managers, Florida Fire Chiefs’ Association and Public Information Officers’ Section to network with other EM leaders throughout the state to stay informed of current issues and changing regulations.Responsible for the planning, researching, processing, and execution of special projects, such as the Annual Hurricane Expo, , and Career Day as assigned by the Deputy Chief of Operations and / or Fire Chief.Additional
Performs other duties as assigned.May be expected to perform additional duties in an emergency.ESSENTIAL EXPECTATIONS OF PERFORMANCE AND BEHAVIOR (Includes, but not limited to)
Cultivates and maintains effective working relations within the department, the District, as well as outside of the organization.Provides world-class customer service.Models behavior to the District Core Values at all times.MINIMUM EDUCATION AND EXPERIENCE (Includes, but not limited to)
Associate’s Degree, Bachelor’s Degree preferred, in Public Administration, Management, Business Science or technical field related to Emergency Services from an accredited college or university.Prior experience with state and local government in the same or similar capacity preferred.MINIMUM CERTIFICATES, LICENSES, REGISTRATIONS
Valid Florida Driver’s License required.FEMA certifications (ICS-100, ICS-200, ICS 300, ICS 400, ICS-700, ICS-800) or the ability to obtain them within a specified timeframe.All candidates and employees must successfully pass background screening.16-hour EVOC (Emergency Vehicle Operators Course).Employee must also currently possess or successfully complete, within 12 months of hire, the following training or certifications :Certified Emergency Manager (CEM) designation by the International Association of Emergency Managers.
National Incident Management System (NIMS) courses and other FEMA management training courses.FEMA professional development series for emergency management.Internal applicants will not be eligible for consideration if :
They are currently in or did not successfully complete probation?They have received any formal discipline in the previous 12 months.DURING ECC ACTIVATION, THIS EMPLOYEE IS DEEMED “MISSION CRITICAL”. DIRECTLY SUPPORTS ECC OPERATIONS THROUGH THE ADMINISTRATIVE AND MANAGERIAL DUTIES INHERENT IN DIRECTING AND COORDINATING THE OVERALL OPERATIONS AND RELATED ACTIVITIES OF EMERGENCY MANAGEMENT.
MINIMUM KNOWLEDGE, SKILLS AND ABILITIES (Includes, but not limited to)
Knowledge
Proficient computer skills and basic intermediate (or better) level of knowledge of Microsoft packages including Word, Excel, Outlook, Access, and PowerPoint.Experience in event planning, emergency management, public relations, or a related field; prior experience in public safety is a plus.Proficiency in Microsoft Office, event management software, and emergency management platforms.Knowledge of fire department operations, public safety initiatives, and emergency planning preferred.Knowledge of emergency operations centers (EOCs), disaster response protocols, and event safety planning.
Skills
Intermediate or better proficiency in Microsoft Office software.Strong organizational and time-management skills with the ability to manage multiple projects.Excellent communication and interpersonal skills, with experience in stakeholder engagement.Abilities
Ability to successfully present information at public speaking events.Ability to successfully collect, evaluate and analyze data information as needed to conduct research.Ability to successfully extract and summarize information from rules, ordinances, statutes, correspondence, etc., as needed to understand assignments and changes in policy to perform new procedures.Ability to successfully communicate in both verbal and written capacity. Must be able to meet and deal successfully and in a positive manner with the public and communicate effectively, both orally and in writing.This position is subject to recall or emergency response outside of regularly scheduled hours.Ability to lift and transport event and emergency preparedness materials (tables, banners, signage, equipment, etc.).EQUIPMENT
Position regularly requires the use of office equipment including but not limited to radios, personal computers, telephones, productivity software, copiers, printers, scanners and fax machine.Proficient in the use and knowledge of Microsoft Office packages involving Word, Excel, Access, Outlook, and PowerPoint. Also, knowledge of Firehouse reporting.WORK ENVIRONMENT AND PHYSICAL REQUIREMENTS (Includes, but not limited to)
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the employee will be exposed to the following :
Successfully work under various conditions, inside and outside environment and work with others in stressful situations.May be required to work in adverse weather conditions (i.e., hurricanes, thunderstorms, etc.).May be required to work different schedules prior to, during, and following EOC activation and special events.Physical Requirements
The physical requirements described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform essential functions.
While performing the duties of this job, the following applies :
Must be able to lift & carry 50 pounds and occasionally lift and / or move up to 100 pounds.Must be able to function in both indoor and outdoor working environments.A 40-hour daytime schedule is normal but may occasionally be long or irregular.Required to work overtime when necessary.Hazards may include exposure to hazardous materials accidents or other situations involving disaster scenes.
