Asset Management and Operations Specialist

Salary : $65,181.00 - $88,653.00 Annually

Location : Germantown Village Hall- N112 W17001 Mequon Road

Job Type : Full-Time

Job Number : 202400024

Department : Engineering

Opening Date : 12 / 03 / 2024

Summary of Job

Under the direction of the Public Works Director, this position is responsible for developing and sustaining a strategic village-wide Asset Management Program using industry best practices. This position oversees the development and maintenance of the Asset Management Systems that support and optimize the data collection and analysis of infrastructure data which impacts operating and financial decisions. Additionally, this position is responsible for implementation of a new asset management program and the continuous improvement of asset management practices and policies. This position will manage and coordinate identification of assets, location of assets, physical inspection, evaluation, and condition rating of Village of Germantown infrastructure. Data points will be systematized and reporting functionality will be built. In addition, this position will play a role in analyzing and reporting on different operational aspects of the department.

Essential Duties & Responsibilities

• Implements approved asset management policy, processes and procedures for the Village of Germantown infrastructure aligned with Village goals and objectives and industry best practices.
• Ensures asset data and assessments are accurate, timely and updated appropriately to enable decision making and planning for maintenance and capital programs.
• Provides expertise and leadership delivering a risk-based infrastructure asset management program consistent with goals and objectives of the Village.
• Responsible for analysis and preparation of asset management plans, including creation of asset lists and hierarchies, identifying asset inventory and condition, calculation of business risk evaluations, determining asset net present value and life cycle costs, developing alternatives for cost-effective operation and maintenance and long-term investment.
• Support condition assessment of existing assets and improve to enhance capital improvement planning and budgeting.
• Responsible for working with key staff to compile asset inventory and condition data into a digital format to allow for analysis of life-cycle costs and business risk evaluation.
• Responsible for monitoring and communicating Asset Performance through reporting including life cycle analysis, asset performance analysis for capital and Operation and Maintenance funding and other analysis required for Operations via Strategic Asset Management Plans, and Asset Management Plans
• Coordinates the production of maps in the GIS environment for water, wastewater, streets, storm drain, traffic and other facilities reflecting existing conditions, projected decline of facilities, remaining life, and potential life extension utilizing established condition assessment software.
• Uses GIS to produce updates of maps annually from ongoing inspections and ranking modifications.
• Will lead projects and working groups.
• Coordinates work with staff assigned from operations divisions to support the asset management program.
• Oversees an effective condition-based assessment program for facilities including building infrastructure, streets, drainage, traffic signals, water and wastewater systems including water wells, water towers, wastewater lift stations, water distribution and wastewater conveyance systems.
• Works with operational staff to review, analyze, evaluate and prioritize data to make recommendations to assist in the development of a systematic and computerized maintenance management program including demand and planned maintenance.
• Responsible for management and providing technical knowledge of asset management programs and practicesand GIS applications of multiple Village departments and assets.
• Responsible for preparing reports, estimating costs, presentations, determining individual project needs, and creating work plans, when needed.
• Compares current system performance against other similar industry benchmarks to establish best practices and improve system processes.
• Responsible for coordinating with outside consultants related to asset management, communicating with Village staff.
• Responsible for the inspection and reporting on various operational aspects of the departments business including permitting, complaint handling, safety, inventory, etc.

Typical Qualifications

Knowledge, Skills, and Abilities

Culture of Learning & Development

The Village of Germantown is committed to future investment by providing training resources to encourage employee professional development and growth within our organization. While employed with the Village of Germantown, employees have the opportunity to pursue their career goals, and interests by participating in the following programs :

Employer Paid Leave

Vacation hours Accrual Rate

Recreation Discounts

Employees are given discounts for our Park & Recreation Programs as well as discount to our Kids Klub childcare.

Wellness Program

The Village of Germantown's Vitality wellness incentive program automatically integrates members' activity data from connections to apps, devices, gyms, studios and more so members can earn Points no matter how they're exercising. Employees earn wellness rewards for taking care of their everyday health-from completing fun activities and Challenges to regular dental exams and wellness checkups.

Employee Assistance Program

The EAP is available at no cost to all employees and their household members. The EAP provides confidential guidance on legal, financial and personal issues that could affect your health, relationships and job performance.

Health Insurance

United Medical Resources (UMR) through United Health Care. Effective on the first day! Employees have a 12% premium share with wellness participation or 25% premium share if they choose to not participate in the wellness program.

Premium - $120.64 / month Single; $289.55 / month Family

Deductible : $2,500 Single; $5,000 Family

Dental Insurance

1,300 annual benefit per eligible person; Premium paid 100% by the Village with $25 deductible.

Life Insurance

Employer-paid basic premium, value equal to 100% of the employee's annual salary rounded to the highest $1,000 with employee option to purchase up to two additional increments for a total of 5 times the employee's annual salary.

Long Term / Short Term Disability Insurance

The Village of Germantown offers a Short Term Disability plan through ETF to any regular employee that works at least 24 hours per week. The premium is paid 100% by ETF and the plan pays a monthly benefit of 75% of monthly base salary after the employee has been off work for 30 days.

Supplemental Benefits

Accident Insurance and Vision Insurance

Retirement

Wisconsin Retirement System pension program participation with Employer Share 6.95% gross wage. Optional participation in a 457 Deferred Compensation Plan.

Flexible Spending Plan

Diversified administered program (Section 125) with ability for pre-tax payment of qualifying medical, dental, and childcare expenses (up to federal limits)

Pay Periods / Direct Deposit

Village employees are paid bi-weekly, every other Monday. As an added convenience and safety measure, the Village requires all new employees to sign up for direct deposit of their payroll checks.

Do you have a Bachelor's degree from accredited college or university in Civil Engineering, Engineering Technology, Construction Technology, Construction Management, GIS, Planning, Public or Business Administration, or similar field; or equivalent work experience?

Do you have three (3) years of experience in asset management and condition assessment of assets or related experience?

Do you have experience in Computerized Maintenance Management Systems (CMMS), database management, and software tools including GIS and GPS systems?

Required Question

Salary : $65,181 - $88,653