Assistant to the Village Manager

Performs advanced professional and administrative work for the Village Manager and any other person as designated by the Village Manager.

Please review the Documentation Requirements at the bottom of the job posting before submitting your application.

• Performs advanced professional and administrative work including, but not limited to, composing, and typing letters, memoranda, general orders, rules, and standard operating procedures and maintaining department records.
• Performs organizational and procedural studies as directed by the Village Manager, initiates special research in needed areas.
• Compiles, develops and analyzes reports and studies as directed by the Village Manager and Assistant Village Manager.
• Handles escalated customer/citizen complaints, both in person and over the telephone. Follows-up with affected individual(s) to ensure resolution and closure.
• Manages and coordinates the scheduling of the Village Manager’s, Mayor and Councilmembers Outlook calendar.
• Supervises custodial staff, assigns work schedule and task assignment. Evaluates work performance.
• Assists the communications division by developing, curating and posting engaging content for social media platforms.
• Coordinates travel arrangements for the Village Manager and Assistant Village Manager.
• Attends committee, county and state meetings on behalf of the Village as directed by the Village Manager.
• Answers, screens and directs calls for the Mayor, Village Manager and Assistant Village Manager.  Provides backup receptionist duties when necessary.
• Manages the inventory and purchase of office, housekeeping and kitchen supplies ensuring adequate supplies are maintained, stored and distributed. 
• Answers routine correspondence and composes letters for the Village Manager and Assistant Village Manager’s signature.
• Opens, sorts and routes Village correspondence to appropriate departments.
• Performs other related duties as assigned.

Education and Experience:

Bachelor’s degree from an accredited college in a related field such as public administration or business administration and three (3) years of experience in the performance of general administrative and clerical work, or equivalent combination of education and experience. Prior experience in government/municipal management work is highly desirable.

Additional Qualifications:

• Must be computer literate and proficient in Microsoft Office programs including Word and Excel and Outlook.
• Must have considerable knowledge of modern office practices and procedures.
• Must maintain high ethical, honesty and moral standards. 
• Must be prepared and available to work during a hurricane in the Village’s EOC. 
• Must be fluent in the English language.   Ability to communicate in Spanish is a plus.
• Must be a non-smoker.
• Applicants must complete all requirements established by the Village of Pinecrest for employment. This may include, but not limited to, a written examination, typing test, psychological screening to determine suitability for position, polygraph examination, comprehensive background investigation, and a job-related medical examination including a drug/alcohol screening test.
• The minimum qualifications may be waived by the Village Manager. 

Knowledge, Skills and Abilities: 

• Ability to type at least 30 words per minute.
• Ability to perform several tasks at one time.
• Ability to maintain a high level of organization.
• Ability to prioritize duties and meet department goals and deadlines.
• Ability to deal with confidential and sensitive matters and exercise discretion. 
• Ability and responsibility to effectively work independently, exercise discretion and independent judgment and maintain confidentiality and professionalism in the execution of duties.
• Ability to get along with others and work effectively and courteously with fellow workers, officials, other agencies and the public.

Applications shall be considered on a first come, first served basis.  

Please review the Documentation Requirements at the bottom of the job posting before submitting your application.

Please note that incomplete applications will not receive consideration.

Instructions:  Please read carefully.  Failure to follow instructions may disqualify you from the selection process. Attach all required documents to your application each time you apply for a position with the Village of Pinecrest.  Documents which you may have previously uploaded remain in your profile but will not attach automatically and you will be deemed ineligible without the proper documentation. 

The following documents are required to be uploaded with your application:

1.    Proof of education must be submitted with application.  Either a high school or GED certificate or university diploma.  If submitting transcripts, it must indicate that a degree was conferred. 

2.    Complete the Disclosure and Authorization Form and attach to your employment application in pdf format. Click here to obtain the form.  

3.    Resumes are Optional and may be attached, but are not required and shall not be reviewed in place of the employment application.  Cover letter detailing qualifications is highly desirable.

Additionally, applicants must completely detail their work experience on the application, including but not limited to, dates of employment and reasons for leaving prior employment or risk being disqualified.

Veterans Preference: Veterans Preference is awarded in accordance with Florida State Statute 295.07. If veteran’s preference is being claimed, it must be indicated on the application form and proper documentation, including all forms DD-214 must be submitted with the application.

Prior to employment, successful completion of a background investigation will be required.  Depending upon the position, a medical examination and/or drug screen may be required.   Additionally, appointment to certain positions (including promotions or transfers) may be contingent upon submission of official transcripts.   

The Village of Pinecrest is an Equal Opportunity Employer and a Drug and Alcohol Free Workplace

The Village of Pinecrest complies with the Equal Pay Act which requires that men and women in the same workplace be given equal pay for equal work.

The Village of Pinecrest participates in the E-Verify Program

Salary : $61,859 - $95,867