Administrative Assistant/Accounts Payable

Job Summary:

Assists in the administration of the financial affairs and fiscal records for the Village of Salem Lakes. Accurately disperses funds for the Village departments and ensures prompt payment of vendors and the maintenance of accurate and timely records of expenditures within the budget. Provide administrative support to ensure efficient operation of the office and will support managers and employees through a variety of tasks related to organization and communication.

Description of responsibilities:

· Receives and verify expense reports; reconcile expense and other financial reports with account balances and other office records.

· Facilitates payment of vendors, which may include verification of federal ID numbers, reviewing purchase orders, and resolving discrepancies.

· Ensures outstanding obligations are credited upon payment, identifies discount opportunities, and issues purchase order amendments or stop-payment orders as needed.

· Assists with accounting records and ledgers by reconciling monthly statements and transactions.

· Records entry of, verifies documentation for, and distributes petty cash.

· Property tax collections, prep and balancing

· Issue various licenses and permits

· Prepare and maintain records to include meeting agendas, packets and minutes

· Respond to citizen requests and resolve inquiries received over the phone, at the counter, in the mail or via email

· Prepare accurate cash receipting and accounting information for various forms of payments

· Attend training as required for position, if needed

· Perform other routine clerical duties as required

Job Type: Full-time

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Vision insurance

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person