Administrative Coordinator

AutoScale Ventures is seeking a motivated Business Administrator to work closely with our CEO out of our office in Bellevue, WA, joining a global team of around 60 people spread across the United States, Canada, the Philippines, India, Pakistan, and China, to work on a few ambitious ventures around leveraging the power of comprehensive, well-organized datasets to promote a more fair and transparent world.

Work Setup:

• Location: On-site in Bellevue, WA
• Core Hours: Mon-Fri 9:30am - 4:30pm
• Additional Hours on Weekends / Holidays: 1-4 hours/day as needed

Responsibilities:

Operations:

• Organize and complete administrative tasks related to business operations including mails, vendor management, contracts, compliance, etc. 
• Coordinate and communicate with clients, vendors, partners, and relevant stakeholders.
• Maintain detailed documentation and create structured workflows for operational efficiency.
• Analyze business needs and propose initiatives and process improvements to drive efficiency and growth.
• Make independent, high-level decisions to ensure smooth day-to-day business operations, balancing priorities effectively.

Project Management:

• Manage cross-functional projects from conception to execution, ensuring deliverables are met on time and within scope.
• Undertake special projects & tasks (big small) to help our businesses grow & improve.
• Develop strong and deep relationships with employees (past, present, and future), fostering a collaborative and efficient work environment.
• Assist in talent acquisition and onboarding processes to build and strengthen the team.

Qualifications & Skills:

• At least 2-3 years of experience supporting C-suite executives working in a tech or startup environment.
• Strong background in project management, administrative operations, and strategic planning.
• Experience managing complex schedules, workflows, and high-priority tasks in a fast-paced environment.
• Ability to assess challenges quickly, propose actionable solutions, and make independent high-level decisions.
• Strong problem-solving skills and adaptability to shifting business needs.
• Proven ability to manage multiple projects simultaneously while meeting deadlines.
• Exceptional attention to detail and ability to maintain accuracy in high-pressure situations.
• Ability to communicate effectively with internal teams, external partners, and senior executives.
• Professionalism in handling sensitive and confidential information.
• Strong experience with business tools such as Google Workspace, ClickUp or similar project management tools.
• Ability to quickly learn and adapt to new technologies and systems.  l
• High levels of initiative, self-motivation, and adaptability to evolving business needs.
• Programming experience is a plus but not required!

Company Values:

• Be Transparent: Can you admit what you don't know and be open about bad news as it happens?
• Honor Our Commitments: Can you be selective in what you undertake and disciplined in your delivery?
• Go Deep: Do you have the curiosity for gaining a deep understanding of each aspect of the projects you take on?
• Never Stop Improving: Do you have the initiative to drive longer-term improvements with every task you take on?

Compensation and Benefits:

• Base Salary: $60,000 annually
• Profit Sharing
• Medical and Dental Insurance
• 401(k) Matching
• Paid Time Off: 12 days annually
• Paid Holidays