What are the responsibilities and job description for the Event Coordinator position at Vineyard Christian Fellowship?
Event Coordinator
PT (15 hrs)
We’re hiring an Event Coordinator who will manage all moving parts in event planning for special Vineyard Columbus events of our Next Steps/Small Groups Ministry. The Event Coordinator will work with pastors and key staff members to plan, prepare, and manage logistics for events including Big Small Groups, Singles events, and the All Leader Gathering to name a few.
About Us:
Vineyard Columbus’ mission as a church is to develop multi-ethnic communities of disciples who experience God, love one another, and partner with Christ to heal the world. Vineyard Columbus has around 7,000 active members, is committed to being a great friend to our city and is in constant pursuit of building multiethnic communities that model Christlike unity in the midst of also celebrating diversity in both our campus congregations as well as on our staff.
Aside from regular weekend services at our five campuses across Central Ohio, our Cooper Road Campus is also home to our Vineyard Community Center which offers an Early Childhood Center, After-School and Summer Programs, Middle and High School Life Readiness, Sports and Exercise Programs, free Health Clinics, a free Legal Clinic, Immigration Counseling Services, ESL classes and more.
Who you are:
- Detail oriented, organized, and energized by supporting excellent ministry events
- Insightful and able to think and act quickly to resolve issues
- Flexible to support evening and weekend events
What you’ll do:
- Work with Next Steps staff to brainstorm event details including day/time/location, room set up, décor, food, and more
- Work closely with key stakeholders across the organization to plan and execute event details effectively and efficiently, i.e., facilities, finance, communications, and leadership teams
- Operate and manage internal databases such as eSpace and church management systems
- Manage supply orders for events and organize left over supplies for future use
- Work with volunteers and staff to support events (set-up, prep, registration, and cleanup)
- Ensure attendance is properly reported in our database
- Send follow-up emails, enter participants in a follow-up workflow database, send surveys and debrief with stakeholders as needed
What you bring:
- 3 years’ experience in event support management
- Knowledge of office technology (Microsoft Office and Teams) and database use
- Proven experience managing multiple tasks and details
- Strong attention to detail
