What are the responsibilities and job description for the Administrative Assistant position at Vineyard City?
We are hiring an administrative assistant to support our Development Services Department--but this role is much more than administrative support. Internally titled Development Services Coordinator, this position primarily serves as a building permit technician and helps coordinate development activity between our planning, engineering, and building departments. We're looking for someone with strong computer skills, excellent customer service, and a willingness to learn technical permitting processes. If you're ready to grow into a key role in our fast-paced development environment, we're excited to train the right candidate!
Benefits of Working for Vineyard
- City sponsored health insurance or stipend option!
- Retirement plan provided through Utah Retirement System (Pension or 401k options)
- 2% 401k contribution in lieu of Social Security.
- Short-term and long-term disability insurance with additional life insurance.
- Paid holidays, sick leave, and vacation.
Principal Duties
The development services coordinator provides administrative and customer service support for our three departments. The coordinator will be the first point of contact for customers received in-person or by telephone and will provide general information and assistance regarding planning and permitting activities and other city related information.
- Maintains department calendars, meeting rooms, office supplies, and an index of all development services permits and applications.
- Prepares a variety of correspondence, meeting minutes, monthly reports etc.
- Supports the development services division with the review of applications and permits for completeness.
- Responds to application and permit inquiries received in person and by telephone.
- Provides costumer service to applicants, homeowners, architects, engineers, and contractors in regard to permits and plan review.
- Performs over the counter review of simple permits and ensures that application submittals meet city, state, and federal laws and ordinances.
- Manages the issuance of all certificates of occupancy, stop work orders and lapsed permits.
- Receives and processes building permit applications, plans, and supporting documents for completeness, sufficiency of information, conformance with legal standards and City requirements.
- Proactively moves customers through the planning and permitting process by tracking their steps and providing feedback.
- Maintains files, documents, records and applications for informational access.
What Makes You Successful
- Excellent computer skills, including Microsoft Office Suite (above average).
- Willingness to become an expert in our business and our customers' needs.
- 2-3 years of administrative assistance experience.
- Excellent customer service skills.
- Self-starter, highly motivated to learn new systems and processes.
Pre-employment drug testing and background check are required.
Salary : $22 - $25
