| Duties & Responsibilities |
Virginia Commonwealth University (VCU) School of Medicine is a premier academic medical center located in the heart of Richmond. Accounting for almost half of VCU’s sponsored research, the School of Medicine is internationally recognized for patient care and education. Virginia Commonwealth University is an equal opportunity, affirmative action university providing access to education and employment without regard to race, color, religion, national origin, age, sex, political affiliation, veteran status, genetic information, sexual orientation, gender identity, gender expression, or disability Position
Summary:
The Dean’s
Office Senior Administrator to VCU’s School of Medicine (SOM) Dean and VCU
Health System’s (VCUHS) Executive Vice President (EVP) for Medical Affairs,
Chair of the MCV Physicians (MCVP) is a key strategic position that masterfully
orchestrates various elements between the SOM, Health System, and MCVP, and aligns
them into a cohesive set of plans. This
position directly reports to the School of Medicine’s Senior Associate Dean for
Finance and Administration/COO for MCVP with direct support to the Dean in
order to advance and bring alignment to long-term goals. The Dean’s Office Senior Administrator will
represent the interests and priorities of the Dean/EVP through effective
communication, coordination and strategic integration. Working collaboratively
with senior management and faculty, the Dean’s Office Senior Administrator supports
the Dean of SOM/EVP/Chair of MCVP/ as well as the SADFA/COO as trusted counsel
with a wide range of confidential, complex, and sensitive executive, advisory
and strategic duties, that aligns, leads, and implements the SOM’s, VCUHS, and MCVP,
projects and initiatives. The SOM is
proud to serve a diverse and varied group of internal and external
constituents. This candidate will need to work effectively across these diverse
communities. Primary Skills
and General Responsibilities:
The Executive
Administrator will manage the strategic initiatives for the Dean/EVP and the
SADFA/COO by actively engaging with constituents to identify existing issues
and offer viable solutions. Through
these daily duties, they will acquire essential details which they subsequently
communicate to the executive teams, thus ensuring their continual involvement
in the SOM/VCUHS’s operations and initiatives. The Dean’s Office Senior Administrator is
entrusted with the task of implementing and overseeing organization-wide
initiatives, projects, and programs and serves as the primary strategic facilitator.
The Dean’s
Office Senior Administrator is responsible for implementing initiatives
on behalf of the Dean/EVP and the SADFA/COO.
Skills: - Communication: must be effective
written and verbal communicator to convey ideas,
expectations, and information to a team, stakeholders, and clients.
- Leadership: demonstrate
effective and trustworthy leadership as they are responsible for planning
meetings, determining business requirements, and guiding teams towards
success.
- Organization: must be highly
organized to manage multiple tasks, timelines, and resources
simultaneously.
- Time management: as guardian
of executive leader’s time, they must exhibit exemplary time management
skills. Must be able to utilize
organization and planning expertise to prioritize tasks, schedule
meetings, and resolve work conflicts without burdening executive leaders.
- Risk management: must be able
to identify potential risks and take measures to mitigate them before they
can negatively impact the project.
- Problem-solving: must be
adept at resolving issues that arise, whether they involve workplace
conflicts, internal enterprise opportunities, or external challenges. Must have the ability to find and
implement solutions to bolster the SOM’s resilience and adaptability.
- Adaptability: must be
adaptable and adjust plans and strategies to keep the project on track.
- Teamwork: must be able to
work collaboratively with a team to achieve project goals.
Core
Responsibilities: - Administration: The primary administrative
function for the Dean’s Office Senior Administrator is to serve as a supplemental and
senior liaison in day-to-day project management, Dean’s representation in
meetings, coordinator of activities with faculty, and advisor to the Dean/EVP
and the SADFA/COO to inform of critical issues demanding time-sensitive
action. They will be the primary leader
in execution of strategic priorities. This
leader serves as a strategic advisor, transformation leader and program manager
to the Dean of the SOM/EVP/Chair of MCVP, and the SADFA/COO for MCVP. This role develops and integrates,
synthesizes, and unifies mission-critical efforts and priorities. Fully
supporting the SOM, VCUHS, and MCVP initiatives, this role frames and
structures complex transformation initiatives, prioritizes and steers projects to
drive continuous process improvement, leads insightful and actionable analytics
in support of operational and fiduciary efficiencies, and aligns policies and
procedures with strategic goals. Participate in meetings and events as a
representative of the SOM Dean/EVP/Chair of MCVP and the SADFA/COO of MCVP.
Anticipate and identify issues for discussion at key management meetings;
identify appropriate meeting participants: work with appropriate departments to
prepare and/or manage the preparation of reports, briefings, presentations, and
responses on institutional and strategic issues. Manage changing functional
needs, resource capacity constraints, risk exposure and interdependencies. Use
data to drive the results of key performance indicators essential for growth. Assist in
the executive level recruitments for the Dean and to serve as the liaison
between all senior leaders in order to execute on key initiatives.
- Transformation and Strategic Initiatives: Serve as program leader on transformation efforts.
Establish program infrastructure, develop change management strategy, and
identify and track identified projects. Design and recommend approaches to
process improvement. Drive, prioritize, track, and manage transformation
initiatives based on strategic planning principles with transparent and
measurable outcomes. Leverages analytics and data insights to understand and
develop insights to address critical problems, assist in implementing
recommendations, solutions, and impact assessment. Foster and champion organizational
change; oversees projects using project management and organizational change
management disciplines. Track progress against all key initiatives. Provide
regular visibility to project status (key decisions, dependencies, issues,
risks, and metrics) on a standard cadence through status reporting and
program/work stream reviews. Supports
the Dean of the SOM/EVP/Chair of MCVP/ and the SADFA/COO of MCVP in
solution-driven processes through knowledge acquisition and subject matter
expertise development in collaborative coordination with Department Chairs, Center
and Institute Directors, SOM senior leadership team, and Department Directors
of Administration and Finance. Liaise with internal and external constituents,
including senior leadership, faculty, staff, students, industry leaders, and
government and community officials and the media in support of strategic partnerships
and strategic communication.
|
| Qualifications |
Minimum
Hiring Standards:
- Bachelor’s degree in business administration, communications, public relations, public administration, or related field
- Minimum of ten years in progressive administrative or leadership-support role in academic medicine, physician practice plans, and academic health systems.
- Demonstrated knowledge and understanding of the principles, regulations, policies, and structure of academic health systems, physician practice plans, and academic medicine.
- Ability to manage projects from start to finish, working in collaboration with the SOM, VCUHS, and MCVP leadership teams.
- Ability to transparently navigate within the evolving organizational matrix to advance policy, programs and issues deemed mission-critical to the VCUHS, SOM, MCVP, and GME offices
- Proven and demonstrable leadership acumen, as demonstrated by strength of character, decisiveness, personal accountability and team-building capabilities, underpinning a commitment to institutional advancement over personal accomplishment
- Excellent oral and written communication, with demonstrated competencies for interpersonal communication with high-level problem-solving skills, change management, and strategic planning.
- Executive presence to represent Deans when needed and to assist with project status communications.
- Proven proficiency in data analysis and interpretation.
- Demonstrated advanced skills in presentation and data platforms such as PowerPoint, Excel.
- Demonstrable broad cultural competence and understanding of the need for inclusiveness and accessibility.
- Must have a demonstrated commitment to fostering diversity and inclusion in past experiences or a commitment to do so as a staff member at VCU.
- Organizational excellence experience in strategic planning, project management, change management, service excellence and quality improvement
Preferred
Qualifications:
- Master’s degree in business, communications, public relations, public and/or health administration or related field
- Experience in executive communication and presentations
Position will remain open until filled. The School of Medicine continuously strives for our workplace and learning environment to reflect the demographic and social milieu of the communities we serve. All qualified applicants are encouraged to apply. VCU is committed to hiring veterans! VCU will include a veteran's period(s) of military service in the calculation of their annual leave accrual rate. This may provide veterans with an increased leave accrual! |
