Financial Operations Specialist, Dean's Office, School of Business - copy

All full-time university staff are eligible for VCU’s robust benefits package that includes: comprehensive health benefits, paid annual and holiday leave granted up front, generous tuition benefit, retirement planning and savings options, tax-deferred annuity and cash match programs, employee discounts, well-being resources, abundant opportunities for career development and advancement, and more. Learn more about VCU’s benefits here.

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Position Summary: 

The School of Business Dean’s Office is seeking a highly motivated and enthusiastic entry level Financial Operations Specialist. This position will join the Finance and Administration (F&A) team and play a critical role in the administration of donor restricted funds, scholarships, and supporting Dean’s Office units with financial processes. The F&A team prioritizes training and career growth and welcomes applicants who are interested in starting or advancing a career in financial services.

Typical Responsibilities:

Reporting to the Executive Director of Finance & Research Administration, you will:  

• Ensure exceptional financial management of local funds and support the achievement of donor intent through collaboration with the VCU School of Business Foundation and the school’s development team. Optimally will serve as a hub of knowledge for restricted funds. 

• Function as the financial specialist for all scholarships, collaborating with the School’s Director of Admissions, recruiting personnel, Development, and university Office of Financial aid.  This responsibility includes becoming proficient in VCU’s scholarship Rams Hub system. 

• Provide fiscal services for several Dean’s office units, including purchasing, travel/reimbursements, executing monthly reconciliations, and supporting leadership with budget planning when needed.  

• Function as an enthusiastic, positive member of the F&A team, with a strong focus on customer service and meeting the needs of stakeholders. Develop effective working relationships with units internal and external to the School of Business.

• Engage in the ARMICS (internal controls) process as part of the F&A team.

• Provide fiscal support to other departments when necessary

Minimum Qualifications:

• Foundational experience in accounting and/or financial services, paired with a strong enthusiasm for developing expertise in finance in the public sector and a dedication to delivering excellent customer service to various stakeholders

• Strong analytical skills, with the ability to evaluate and interpret financial data and draw sound conclusions

• Proficiency with Microsoft Excel

• Demonstrated ability to prioritize and manage a variety of projects and to work independently 

• Excellent oral and written communication skills and the ability to communicate effectively with individuals at all levels in the organization

• Ability to work successfully as part of a team and a desire to grow and learn within the role

• Demonstrated experience working in and fostering an environment of respect, professionalism and civility with a population of faculty, staff, and students from various backgrounds and experiences, or a commitment to do so as a staff member at VCU

Preferred Qualifications:

• Bachelor’s degree in a business discipline or an equivalent combination of training, skills, and experience

Additional Information:

Priority will be given to candidates who submit their applications by Monday, April 28th.  ** Start date flexible with the intention to fill this position by June 30, 2025.

This position is eligible for a limited hybrid and flexible work schedule once training is complete and must be coordinated and approved by the supervisor of this role. Hybrid and flexible arrangements may not be possible during campus events or high student service periods.

All full-time university staff are eligible for VCU’s robust benefits package that includes: comprehensive health benefits, paid annual and holiday leave granted up front, retirement planning and savings options, tax-deferred annuity and cash match programs, generous tuition benefit, employee discounts, well-being resources, abundant opportunities for career development and advancement and more. Learn more about VCU’s benefits here.

Typical Schedule: Monday - Friday, 40 hours per week. This position is in-person at the VCU School of Business, Snead Hall in Richmond, VA.

The School of Business is committed to the growth and professional development of its team members and will provide opportunities to foster a culture of learning and career development. Employees are encouraged to continue education utilizing the generous VCU tuition benefit.

Applicants must be legally authorized to work in the U.S without the need for employer sponsorship. 

Virginia Commonwealth University is an equal opportunity, affirmative action university providing access to education and employment without regard to race, color, religion, national origin, age, sex, political affiliation, veteran status, genetic information, sexual orientation, gender identity, gender expression, or disability.

Shannon Wilke
swilke@vcu.edu