Grants Administrator

Title: Grants Administrator

Role Title: Grants Administrator

Hiring Range: 72,972

Pay Band: 4

Agency: Virginia Department of Health

Location: Dept of Health

Agency Website: https://www.vdh.virginia.gov

Recruitment Type: General Public - G

Job Duties

Serves as a Lead Grants and Contracts Administration Team member for an assigned area of responsibility. Leads a team that is responsible for expert oversight of a multitude of grants, contracts, and MOAs, involving large-scale annual program expenditures, including federal grants and an array of funding streams. This position is responsible for leading the coordination, monitoring compliance and managing assigned grants, contracts and MOA's; ensuring that assigned office or district programs accurately and optimally process state-wide program expenditures for federal reimbursement in compliance with complex federal and state funding laws, regulations, policies and procedures. Additionally, this position is responsible for ensuring that grant budget restrictions, milestones and reporting requirements are fulfilled; and is responsible for providing expertise in interpreting and understanding federal regulations relating to grant awards. Advises program managers in preparing grant proposals. Review proposals for correct format and compliance requirements. Responsible Authorizing Official designated to submit, monitor, and comply with all federal grants. Advises program managers regarding grant, contract, and MOA interpretation and adherence to stipulations in the agreement, ensuring compliance with terms and conditions of effort reporting, authorized expenditures, personnel actions, milestones, reporting, and documentation. Monitors expenditures by reviewing requisitions, performing cost-sharing analyses, and preparing expenditure projections, monthly statements, and other reports.

Minimum Qualifications

Considerable Knowledge of federal/state grants and contracts management laws, rules, regulations, and guidelines of generally accepted accounting principles and practices.
Knowledge of budgeting policies, procedures, and practices; contact Law; auditing standards; computer programs such as Excel, and Word. Experience with relational databases and automated financial systems. Demonstrated analytical skills, proficient in problem-solving, organizing, and coordinating. Demonstrated ability to read and interpret grants, contracts, and MOAs; to prepare budgets and monitor fiscal transactions, provide technical assistance on complex issues, negotiate effectively, and compile financial information and projections. Excellent oral and written communication skills. Ability to organize and prioritize work and work within deadlines. Accounting experience in a regulatory environment

Additional Considerations

Procurement Experience
Contract Management

Special Instructions

You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to “Your Application” in your account to check the status of your application for this position.

VDH accepts only on-line applications. Faxed, mailed, or e-mailed applications will not be considered. Applications are accepted until 11:55 p.m. on the job closing date. Applications and/or resumes should include relevant work history which indicates your qualifications for this position.
Employment is contingent upon satisfactory results of a state and federal criminal history background check and the Department of Social Service’s Child Abuse and Neglect Central Registry check, U.S. HHSIG Exclusion List check, employment reference check and E-Verify. Other financial, credit, driving, background checks or completion of Statement of Economic Interests may be required for certain positions. conducting sanitary surveys and inspections; providing training and technical assistance; issuing permits and plan approvals; tracking compliance monitoring; managing data and information; training licensed operators; and where appropriate, taking enforcement actions. Virginia’s drinking water program protects public health from “source to tap” by assessing the vulnerability of water sources and preparing communities for resilient responses to natural and manmade hazards. ODW’s program has high compliance rates with water quality standards.
The Virginia Department of Health offers 12 paid holidays, medical, dental, vision, and life insurance, retirement plans (including 401a Cash Match 457 Deferred Compensation Planas well as sick, family/personal, and annual leave.

Contact Information

Name: Quintella Ivory

Phone: na

Email: na

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.

Note: Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.