What are the responsibilities and job description for the County Administrative Assistant - Virginia Beach position at Virginia Farm Bureau?
Job Description
Job Description
POSITION SUMMARY :
Provide administrative support to the County Farm Bureau President, County Board of Directors, special committees and to Insurance Agent(s). Additionally, this position is responsible for promoting and serving as an information resource on all Farm Bureau Services.
PRIMARY DUTIES
- Promote Farm Bureau programs and services to members. The Administrative Assistant is responsible for being knowledgeable in all programs that are offered.
- Provide general administrative support : answer phones, handle incoming / outgoing mail, prepare correspondence and reports and provide member service.
- Maintain all County Farm Bureau records and files.
- Coordinate payment of expenses after proper approval.
- Open and close office.
- Maintain the County Farm Bureau financial accounting system. Record all money transactions, make bank deposits, maintain records of savings and investments, reconcile bank statements, maintain the office change fund and tax records and assist with budget planning if requested.
- Maintain accurate county membership information by administering the membership renewal process, assigning new membership numbers, maintaining a paid listing of members as required in the Memorandum of Agreement, conducting the annual membership service check and by entering membership data into the membership system. This position is responsible for the county’s adherence to the membership policy.
- Assist with insurance applications, policy changes, preparation of loss reports and other clerical functions necessary to properly serve the membership.
- Assist in the planning and conducting of board meetings and other meetings / events if requested. This includes recording board minutes and maintaining minute books.
- Maintain good communication with the County President and Directors on issues relating to membership and service programs
- Be familiar with and maintain a file of all permanent documents of the County Farm Bureau as follows :
- County Articles of Incorporation.
- County Farm Bureau bylaws.
- Memorandum of Agreement and other agreements with VFBF and its affiliates.
- Lease and purchase agreements.
- Tax exempt letter.
- Minutes of membership and board of directors meetings.
- Deeds, Stocks, Bonds.
- Bulk mail permits.
- Insurance policies.
ADDITIONAL DUTIES
MINIMUM EDUCATIONAL / EXPERIENCE QUALIFICATIONS
MINIMUM SKILL QUALIFICATIONS
PREFERRED QUALIFICATIONS
