What are the responsibilities and job description for the Office Assistant position at Virginia Jobs?
Title : Office Assistant
State Role Title : Salary Non-Specified
Hiring Range : Commensurate with experience
Pay Band : UG
Agency : Supreme Court
Location : Supreme Court
Agency Website : WWW.VAcourts.gov
Recruitment Type : General Public - G
Job Duties
Job Summary - The Office of the Executive Secretary, Supreme Court of Virginia, is seeking a Receptionist / Office Assistant in a high-profile and professional office.
Essential Duties & Responsibilities - Answering and correctly routing large numbers of incoming telephone calls on multiple lines; opening, sorting and distributing large volumes of mail; logging incoming checks and money orders; processing outgoing mail and UPS; oversight of office equipment maintenance and manage meter balances; greeting visitors and guests and connecting them with the appropriate person; assisting Executive Assistant as requested; and other general office duties as may be assigned.
Minimum Qualifications
The successful candidate must have a strong work ethic, positive attitude, excellent oral and written communication skills, and outstanding telephone skills. Strong interpersonal skills and the ability to work rapidly under short deadlines are also necessary. The ability to deal with persons at the highest levels of state government, including judicial and legislative leaders, while handling confidential information is critical. Good knowledge of general office procedures and the ability to act as a liaison for other entities interfacing with the Supreme Court are important. The successful candidate should be excellent at multi-tasking and follow-up, possess the ability to learn quickly, and work independently and also within a team. Proficiency in Microsoft, including Outlook, Word and Excel, are essential.
Additional Considerations
Physical Requirements : lifting and carrying up to 50 pounds, bending, reaching
Special Instructions
You will be provided a confirmation of receipt when your application and / or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.
Contact Information
Name : Daisy Duitsman
Phone : No calls
Email : Humanresources@VAcourts.gov
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS / DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note : Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
