What are the responsibilities and job description for the Office Manager position at Virginia Jobs?
Title : Office Manager
State Role Title : General Administrative Supervisor / Coordinator I
Hiring Range : $45,000 to $67,200
Pay Band : 4
Agency : Dept Conservation & Recreation
Location : James River State Park
Agency Website :
Recruitment Type : General Public - G
Job Duties
The Office Manager oversees state park administrative functions in keeping with the park mission to conserve the natural, scenic, historic, and cultural resources of the Commonwealth and provides recreational and educational opportunities consistent with the good stewardship of these lands, waters, and facilities for future generations.
This position is responsible for identifying priorities of the park and developing standards and objectives for administrative processes. The incumbent will coordinate a variety of business functions including budget development and monitoring, financial and account management, human resource management, records management, and procurement.
This position will also be responsible for maintaining and tracking accounts payable, preparing park revenues for deposit, park adherence with the Division's cash management procedures, procurement of goods and services through the Division's eVA platform, processing wage employment to include proper calculations for payroll certification; handling new hire paperwork and documents such as the I-9 or E-Verify; and managing the park expenditures within the annual budget. This position also manages the park customer service, information, and communications (telephones, computers, and base station communications) systems. The Office Manager provides information to the public about park facilities and services and coordinates special use permits and reservations for park amenities and special programs. Additionally, the incumbent will oversee the operation of park-run concessions to include ordering and inventorying merchandise for sale and revenue collection through a point-of-sale system.
Position will require occasional overnight travel for training and meetings. Shifts may vary and include some holidays and weekends.
Minimum Qualifications
- Experience in a customer service and / or public relations environment.
- Experience communicating effectively, both orally and in writing with diverse groups of people.
- Experience with variety of office equipment and systems such as computers, Microsoft Office (Excel, Outlook, Word, Publisher), Canva, printers, copiers and calculators.
- Cash management, merchandise or retail sales experience
- Experience with procurement, contracts, bookkeeping, budget management, and records retention.
- Experience handling multiple tasks and priorities.
- Supervisory experience to include training and performance management.
Additional Considerations
Special Instructions
You will be provided a confirmation of receipt when your application and / or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.
Submission of an online application is required for this position. DCR does not accept applications, resumes, cover letters, etc. for this vacancy in any other format. When applying for jobs, please ensure your online application or resume is complete with duties and skills associated with your work experience. To be considered for an interview, the candidate must demonstrate the minimal qualifications within their application or resume.
A valid State Driver's License is required to operate a state vehicle or if operating a personal vehicle while conducting business on behalf of the agency.
Employment in all positions within the Virginia State Parks is contingent upon satisfactory completion of a background check including a criminal history record check. Selected candidate(s) will need to complete the I-9 Employment Eligibility Verification Form. DCR participates in E-Verify.
DCR is committed to the principles of equal employment opportunity and the highest ideals of diversity, equity, and inclusion. We believe that our greatest strength lies in the individual differences, experiences, and skillsets that our employees bring to the table. Because of this, we strongly encourage applications from all walks of life, and we welcome all contributions in terms of age, beliefs, color, culture, disability, education, ethnicity, gender identity / expression, language, national origin, race, religion, sex, sexual orientation, and veteran's status.
Minorities, individuals with disabilities, veterans, and people with National Service experience are encouraged to apply. Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS / DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note : Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Contact Information
Name : Leitha Atkins
Phone : 804-510-3420
Email : leitha.atkins@dcr.virginia.gov
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly COD) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS / DBVI to get their AHP Letter. Requesting an AHP Letter can be found at AHP Letter or by calling DARS at 800-552-5019.
Note : Applicants who received a Certificate of Disability from DARS or DBVI dated between April 1, 2022- February 29, 2024, can still use that COD as applicable documentation for the Alternative Hiring Process.
Salary : $45,000 - $67,200
