This job is responsible for coordinating and executing the various functions of residency program(s) in accordance with the requirements of the relevant entity (e.g. Accreditation Council on Graduate Medical Education (GME), Council on Podiatric Medical Education, etc.) and in alignment with Virginia Mason Franciscan Health (VMFH)/GME mission and program objectives. An incumbent works closely with GME and program leadership in an autonomous environment to coordinate daily administration of residency training program(s) by applying common program requirements and accreditation standards and following VMFH and site policy to meet the educational goals and objectives of the program(s).

Work includes coordinating application, interviewing, and onboarding processes, such as screening candidate applications, verifying eligibility and accuracy of application data, arranging and facilitating interviews, responding to applicant questions, tracking status of selection processes, and planning orientation activities. Also includes coordinating initial and continued accreditation processes and maintaining, analyzing and interpreting data, including data compiled for weekly, monthly, quarterly and annual reports.

Education/Work Experience Requirements

Four or more years of progressively responsible related work experience that demonstrates attainment of the requisite job knowledge skills/abilities.

Bachelor’s degree in healthcare administration or business administration is preferred.

Or any equivalent combination of education and experience which provides the required knowledge, skills and abilities to perform the essential functions of the position.

Job Knowledge/Abilities

• Knowledge of ACGME organization structure, functions, data entry requirements sufficient to perform the duties of the position.

• Knowledge of the objectives, provisions and eligibility criteria for the assigned residency program.

• • Knowledge of VMFH polices and standards, and the regulatory requirements applicable to matters within designated scope of responsibility.

  • Knowledge of contemporary office principles, practices, supplies and equipment.

  • Knowledge of basic medical terminology sufficient to perform the duties of the position.

  • Ability to screen residency applications and to develop/maintain yearly rotation schedules, integrating institutional requirements, educational needs and appropriate hospital coverage.

  • Apply sound judgment and problem-solving skills in assessing practical implications of alternative solutions.

  • Ability to plan and organize work, to meet established deadlines and work under pressure.

  • Ability to oversee resident schedules and provide guidance/mentoring within scope of position.

  • Ability to communicate effectively with persons of diverse ages and socio-economic and cultural backgrounds.

  • Ability to maintain the confidentiality of sensitive information.

  • Ability to express ideas and convey information effectively in verbal and written communications.

  • Ability to understand, explain and accurately apply program objectives, procedures and eligibility criteria.

  • Ability to understand and facilitate compliance with applicable internal standards/procedures and auditing requirements.

  • Ability to perform assigned support activities procedures in compliance with internal standards/guidelines and applicable standards of confidentiality.

  • Ability to use computer applications/platforms needed to enter/track/extract data, maintain accurate records and produce reports.

  • Ability to use office equipment and automated systems/applications/software at an acceptable level of proficiency.

  • Ability to establish and maintain effective working relationships as required by the duties of the position.