Gen Admin Supv I/Coord I

Posting Details

Posting Summary

Working Title Gen Admin Supv I/Coord I Role Title Gen Admin Supv I/Coord I Role Code 19221-SW FLSA Exempt Pay Band 04 Position Number 29200041 Agency Central Virginia Community College Division Central Virginia Community College (Div) Work Location Lynchburg - 680 Hiring Range $54,000 to $61,000 annually Emergency/Essential Personnel No EEO Category B-Professional Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Yes Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule

• Typically, Monday through Friday, 8am to 5pm
  
  

Sensitive Position No Job Description

Central Virginia Community College is located in Lynchburg, Virginia, in view of the Blue Ridge Mountains. CVCC is a comprehensive two-year institution of higher education with an enrollment of approximately 5,000 students in occupational/technical programs and university-parallel/college transfer programs.

Central Virginia Community College is seeking a highly organized and detail-oriented General Administration Coordinator to join the Office of the Vice President of Academic and Student Affairs. The ideal candidate will be responsible for managing the daily operations of the office of the Vice President, ensuring smooth workflow and providing effective support for both academic and administrative functions. This role requires exceptional organizational and communication skills, the ability to handle multiple projects simultaneously, and experience with office management software and systems.

Key Responsibilities

• Oversee daily office operations to ensure efficient support for academic and administrative functions.
• Manage and prioritize multiple projects, ensuring deadlines are met and tasks are completed in order of importance.
• Provide guidance and support to division staff, offering direction and assistance as needed.
• Maintain and update academic records, utilizing student information systems, academic catalogs, and related processes.
• Communicate professionally with faculty, staff, and students, addressing inquiries and resolving issues in a timely manner.
• Coordinate logistics and event planning for office-related functions, meetings, and academic events.
• Assist with financial operations, including budget tracking, faculty workload and compensation management, procurement, and compliance with accounting standards.
• Perform additional administrative tasks as required by the department.
  
  

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other common office software applications.
• Strong understanding of accounting principles, budget management, procurement, and HR practices.
• Excellent analytical skills with keen attention to detail.
• Self-motivated and able to work independently, managing multiple tasks and priorities effectively.
• Exceptional communication skills, both written and verbal.
• Proven leadership abilities with a track record of supporting and guiding teams to foster collaboration.
• Experience in event planning and project coordination with a focus on efficiency and organization.
• Ability to build and maintain positive relationships with individuals from diverse backgrounds.
• High school diploma or equivalent, with relevant office experience in similar roles
  
  

Additional Considerations

Associate degree or higher

Operation of a State Vehicle No Supervises Employees No Required Travel

No

Posting Detail Information

Posting Number CLS_3547P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 01/29/2025 Job Close Date 02/14/2025 Open Until Filled Agency Website Click Here for Agency Website Contact Name Email Phone Number Special Instructions to Applicants

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.

ADA Statement

The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/81648

Supplemental Questions

Required fields are indicated with an asterisk (*).

Applicant Documents

Required Documents

• Resume
• Cover Letter/Letter of Application
  
  

Optional Documents

• Unofficial Transcripts
• Other Document
• Alternative Hiring Process Letter