What are the responsibilities and job description for the HR Specialist/Payroll position at Virginia's Community College System?
Working Title HR Specialist/Payroll Role Title Finan Svcs Spec I Role Code 19031-SW FLSA Nonexempt Pay Band 04 Position Number 29300143 Agency Virginia Peninsula Community College Division Virginia Peninsula Community College (Div) Work Location Hampton - 650 Hiring Range $53,000-$60,000 Emergency/Essential Personnel Yes EEO Category B-Professional Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Yes Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule
8 am to 5 pm; Monday – Friday, some weekends and nights possible
Sensitive Position No Job Description
Virginia Peninsula Community College is a two-year institution of higher education established as a part of a statewide system of community colleges. It primarily serves the residents of the cities of Hampton, Newport News, Poquoson, and Williamsburg, and the counties of James City and York.
This position is responsible for performing a range of fiscal and administrative duties. It supports various aspects of Time and Labor Management, Human Resources, and Payroll processes. Duties include verifying contract amounts, ensuring accurate submission of timesheets, completing annual reporting, and performing calculations related to payments and withholdings.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
Payroll certification
Operation of a State Vehicle Yes Supervises Employees No Required Travel
Minimal
Posting Number CLS_3620P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 02/24/2025 Job Close Date 03/10/2025 Open Until Filled Agency Website vpcc.edu Contact Name Human Resources Email hr@vpcc.edu Phone Number (757) 825-2728 Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting https://jobs.vccs.edu/postings/82618
8 am to 5 pm; Monday – Friday, some weekends and nights possible
Sensitive Position No Job Description
Virginia Peninsula Community College is a two-year institution of higher education established as a part of a statewide system of community colleges. It primarily serves the residents of the cities of Hampton, Newport News, Poquoson, and Williamsburg, and the counties of James City and York.
This position is responsible for performing a range of fiscal and administrative duties. It supports various aspects of Time and Labor Management, Human Resources, and Payroll processes. Duties include verifying contract amounts, ensuring accurate submission of timesheets, completing annual reporting, and performing calculations related to payments and withholdings.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
- Significant relevant work-related experience within HR/Payroll
- Considerable experience working with payroll software and Human Resources information system(s).
- Significant experience with time and labor management, ensuring compliance and accuracy.
- Proven expertise in payroll administration, with comprehensive experience in related processes and procedures.
- Comprehensive knowledge of HR and Payroll policies and procedures.
- Proficient in utilizing computerized information systems for human resources and payroll functions.
- Knowledge of multi-state payroll tax regulations, including withholdings, deductions, and reporting requirements.
- Familiarity with conducting payroll audits to ensure accuracy and compliance.
- Knowledge, Comprehensive understanding of business management and financial practices, supporting efficient operations.
- Familiarity with FLSA laws related to wages, overtime, and benefits.
- Proficient in time and labor practices, ensuring accurate tracking and reporting.
- Understanding of federal and state labor laws regarding payroll and employee benefits.
- Extensive knowledge of payroll processes, including federal and multi-state tax regulations.
- Excellent interpersonal skills, strong listening, analytical thinking, organizational, and training abilities, facilitating clear communication and effective learning.
- Proficient in computer systems and software applications.
- Skilled data analytics, Microsoft Office, and social media management.
- Expertise in delivering positive, productive, and adaptable customer service, ensuring customer satisfaction in dynamic environments.
- Skilled in reconciling payroll data, identifying and resolving discrepancies to maintain payroll integrity.
- Outstanding time management abilities, enabling efficient handling of tasks and meeting deadlines.
- Ability to follow detailed instructions to support administrative systems and processes effectively.
- Experienced in conducting research, analyzing, and evaluating payroll-related issues, ensuring accuracy and compliance.
- Capable of making administrative and procedural decisions on sensitive and confidential matters with discretion.
- Adaptable to changes in assignments and work schedules, maintaining flexibility in a dynamic work environment.
- Team-oriented, supporting colleagues and contributing to the team’s success in achieving its goals.
- Innovative in communicating and sharing resources, fostering collaboration and knowledge-sharing.
- Committed to compliance with internal management policies and procedures, ensuring adherence to institutional guidelines.
- Ability to maintain confidentiality, with strong problem-solving skills and the capacity to work accurately under pressure while managing multiple tasks. This includes a combination of technical expertise in HCM and payroll systems and analytical skills to ensure accurate employee compensation and compliance with labor laws.
- Ability to multi-task and prioritize work tasks.
Payroll certification
Operation of a State Vehicle Yes Supervises Employees No Required Travel
Minimal
Posting Number CLS_3620P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 02/24/2025 Job Close Date 03/10/2025 Open Until Filled Agency Website vpcc.edu Contact Name Human Resources Email hr@vpcc.edu Phone Number (757) 825-2728 Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting https://jobs.vccs.edu/postings/82618
Salary : $53,000 - $60,000
