What are the responsibilities and job description for the Scheduling and Enrollment Support Specialist position at Virginia's Community College System?
Working Title Scheduling and Enrollment Support Specialist Role Title Gen Admin Supv I/Coord I Role Code 19221-FP FLSA Exempt Pay Band 04 Position Number 28001159 Agency Northern VA Community College Division NV280-Provost Loudoun Work Location Loudoun - 107 Hiring Range $65,000 - $75,000 Emergency/Essential Personnel No EEO Category E-Paraprofessional Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Yes Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule
M-F ; 8:30am-5:00pm
Eligible for one day telework following successful completion of probationary period and approval of supervisor.
General Description
Sensitive Position No Job Description
This position will Assist the Coordinator of Enrollment Management with efficient classroom scheduling. analysis and interpretation of enrollment data. The incumbent will enter the full campus schedule into SIS each semester, reviews and corrects errors. The incumbent will collaborate with academic leadership to promote programs and initiatives.
Duties And Tasks
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSAs
KSA's/Required Qualifications
Additional Considerations
Maybe required to travel between NOVA Campuses at times.
Posting Number CLS_3612P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 02/21/2025 Job Close Date 03/09/2025 Open Until Filled No Agency Website www.nvcc.edu Contact Name Email Phone Number Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information
Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.
At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA’s commitment to inclusive excellence, please visit At a Glance | Northern Virginia Community College.
NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.
We strive to ensure our employees have tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu.
The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA’s Annual Security Reports.
Employees must reside in Virginia, Maryland or District of Columbia.
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting https://jobs.vccs.edu/postings/82581
M-F ; 8:30am-5:00pm
Eligible for one day telework following successful completion of probationary period and approval of supervisor.
General Description
Sensitive Position No Job Description
This position will Assist the Coordinator of Enrollment Management with efficient classroom scheduling. analysis and interpretation of enrollment data. The incumbent will enter the full campus schedule into SIS each semester, reviews and corrects errors. The incumbent will collaborate with academic leadership to promote programs and initiatives.
Duties And Tasks
- Assists with management and review of the Loudoun Campus schedules, contributing to an efficient and effective usage of space.
- Enters semester schedules for all division and maximizes the use of classrooms, seating capacities, and student curricular needs.
- Works closely with division representatives regarding semester schedule changes.
- Receives and processes all requests for room reservations initiated by faculty.
- Assist with efforts to increase new and existing student enrollment through analysis of enrollment trends, scheduling, and program data.
- Researches, analyzes, and produces regular reports on enrollment and students.
- Participates in community outreach and program-specific marketing initiatives.
- Communicates directly with students via phone, email, or in person regarding enrollment issues and procedures.
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSAs
KSA's/Required Qualifications
- Ability to use a variety of data sources and technology.
- Excellent interpersonal, verbal, and written communication skills.
- Strong organizational skills and attention to detail.
- Ability to foster a cooperative work environment.
- Ability to make professional presentations of enrollment management practices, data, recommendations
- Ability to communicate and work effectively with students, faculty, and staff.
- Ability to work on multiple tasks simultaneously while maintaining a cohesive team environment.
- Ability to work effectively as a team member as well as independently
- Ability to adapt to changing situations and self-time management
- Data entry and data analysis experience.
- Experience in Microsoft Office Suite with proficiency in Microsoft Excel
- Experience in an office setting with office procedures, managing files, schedules and paperwork.
- Experience with registration, scheduling, enrollment management or related field within a higher education setting preferred.
- Customer service experience.
- Administrative office experience
Additional Considerations
- Experience with PeopleSoft.
- Community college experience preferred.
- Experience with enrollment management including class scheduling and efficient space utilization
- Experience with Student Information Systems
- Experience with scheduling software
Maybe required to travel between NOVA Campuses at times.
Posting Number CLS_3612P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 02/21/2025 Job Close Date 03/09/2025 Open Until Filled No Agency Website www.nvcc.edu Contact Name Email Phone Number Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information
Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.
At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA’s commitment to inclusive excellence, please visit At a Glance | Northern Virginia Community College.
NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.
We strive to ensure our employees have tools and development opportunities to support and promote NOVA’s mission. For more information about NOVA and its programs and services, please visit our website at www.nvcc.edu.
The security of our students, faculty, and staff is very important at NOVA. Please take a moment to review NOVA’s Annual Security Reports.
Employees must reside in Virginia, Maryland or District of Columbia.
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting https://jobs.vccs.edu/postings/82581
Salary : $65,000 - $75,000
