What are the responsibilities and job description for the Senior Accountant position at Virginia's Community College System?
Working Title Senior Accountant Role Title Finan Svcs Spec II Role Code 19032-SW FLSA Exempt Pay Band 05 Position Number 26100230 Agency VCCS-System Office Division System Office (Div) Work Location Chesterfield - 041 Hiring Range $80,000 - $87,000 Emergency/Essential Personnel No EEO Category B-Professional Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- Yes Does this position have a bilingual or multilingual skill requirement or preference? No Work Schedule
Normal office schedule, M-F, 8:00 AM -5:00 PM or as needed. Option to telework one day per week with supervisor approval.
Sensitive Position No Job Description
Virginia’s community colleges have a 50-year track record of educational excellence and innovation to serve the needs of our citizens and strengthen the Commonwealth’s economy. When Virginia’s General Assembly established the Virginia Community College System in 1966, the need for a comprehensive system was well known. Over the two decades after the end of World War II, leaders in government, business, professional sectors, and academia had called for a new approach to providing educational opportunity. A key concern was Virginia’s ability to develop a skilled and knowledgeable workforce to expand the state’s economy. Today our community colleges give every Virginian the opportunity to gain a quality education. With 23 colleges on 40 campuses located throughout the state, Virginia’s Community Colleges are committed to serving Virginia families, helping them acquire the knowledge and skills to seize the opportunities of today and tomorrow.
The VCCS – System Office Senior Accountant performs system-wide general accounting functions. The position provides assistance and backup to the financial statement preparation process, specifically CAFR, schedules, and footnotes and fiscal guidance and oversight to the 23 community colleges and two agencies (System Office (SO) and Shared Services Center (SCC)).
Specific responsibilities of the Senior Accountant include, but are not limited to the following:
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
Knowledge
Travel as required.
Posting Number CLS_3683P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 03/24/2025 Job Close Date 04/07/2025 Open Until Filled No Agency Website https://www.vccs.edu/ Contact Name Patsy Rose Email prose@vccs.edu Phone Number 804-819-4938 Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information
This position is a state classified position. All classified employees new to the Commonwealth of Virginia will serve a 12-month probationary period. The VCCS offers competitive compensation along with excellent benefits and opportunity for career development.
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting https://jobs.vccs.edu/postings/83626
Normal office schedule, M-F, 8:00 AM -5:00 PM or as needed. Option to telework one day per week with supervisor approval.
Sensitive Position No Job Description
Virginia’s community colleges have a 50-year track record of educational excellence and innovation to serve the needs of our citizens and strengthen the Commonwealth’s economy. When Virginia’s General Assembly established the Virginia Community College System in 1966, the need for a comprehensive system was well known. Over the two decades after the end of World War II, leaders in government, business, professional sectors, and academia had called for a new approach to providing educational opportunity. A key concern was Virginia’s ability to develop a skilled and knowledgeable workforce to expand the state’s economy. Today our community colleges give every Virginian the opportunity to gain a quality education. With 23 colleges on 40 campuses located throughout the state, Virginia’s Community Colleges are committed to serving Virginia families, helping them acquire the knowledge and skills to seize the opportunities of today and tomorrow.
The VCCS – System Office Senior Accountant performs system-wide general accounting functions. The position provides assistance and backup to the financial statement preparation process, specifically CAFR, schedules, and footnotes and fiscal guidance and oversight to the 23 community colleges and two agencies (System Office (SO) and Shared Services Center (SCC)).
Specific responsibilities of the Senior Accountant include, but are not limited to the following:
- Prepare journal entries, deposits, non-AP disbursements, and year-end accounting entries
- Serve as the back-up to the business manager to include preparing accounting entries and managing the small purchase credit card download into our PeopleSoft accounting system
- Respond to college inquiries
- Manage and coordinate the annual 1098-T reporting process
- Agency Risk Management and Internal Control Standards (ARMICS) coordinator for the agency’s System Office; provide guidance to the colleges and ensure the completion of the ARMICS certification by the deadline.
- Manage the Schedule of Federal Expenditures Activity (SEFA) reporting to include providing guidance to the colleges, preparing year-end schedules, completing the annual Dept of Accounts (DOA) Attachment HE-7, and responding to the Auditor of Public Accounts (APA) questions
- Complete quarterly pass-through confirmations for federal grants
- Complete various fiscal year-end tasks
- Act as the coordinator between the agency’s Shared Services Center (SSC) Procurement Office and the community colleges for the reporting of lease purchases, as required by GASB 87, and Subscription Based Information Technology Agreements (SBITA’s), as required by GASB 96
- Update the State Lease Accounting System (LAS Plus), as needed. Prepare related year-end accounting entries
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
Knowledge
- In-depth knowledge of generally accepted accounting principles, practices, and governmental accounting standards (GAAP)
- Familiarity with various Government Accounting Standards Board (GASB) requirements
- Working knowledge of complex automated financial systems, such as PeopleSoft Administrative Information System (AIS), Cardinal, or other Oracle-based programs
- Working knowledge of financial statement preparation, including footnote preparation
- General knowledge of higher education and applicable federal and state guidelines
- Knowledge of federal programs including federal cash management standards
- Intermediate knowledge of MS Excel and Word
- Excellent communication skills, both oral and written
- Excellent customer service skills
- Analyze financial data
- Prepare accounting entries
- Reconcile accounts
- Demonstrated ability to interpret administrative policies and procedures, exercise independent judgment, and make sound business decisions
- Demonstrated ability to effectively manage time and work on multiple assignments
- Demonstrated ability to work well with various levels of management and staff in a diverse and decentralized environment
- Demonstrated ability to troubleshoot to resolve problems
- Work effectively in a team environment
- Work independently with little supervision
- Combination of relevant experience and education typically obtained through completion of a bachelor’s degree that provides the required level of knowledge, skills, and abilities to successfully perform the functions of the job.
- Working knowledge of GASB standards
- Working knowledge of annual SEFA reporting
- Working knowledge of ARMICS reporting
- Working knowledge of PeopleSoft AIS software
- Higher education general accounting experience
- State or local government general accounting experience
Travel as required.
Posting Number CLS_3683P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 03/24/2025 Job Close Date 04/07/2025 Open Until Filled No Agency Website https://www.vccs.edu/ Contact Name Patsy Rose Email prose@vccs.edu Phone Number 804-819-4938 Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information
This position is a state classified position. All classified employees new to the Commonwealth of Virginia will serve a 12-month probationary period. The VCCS offers competitive compensation along with excellent benefits and opportunity for career development.
Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.
ADA Statement
The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting https://jobs.vccs.edu/postings/83626
Salary : $80,000 - $87,000
