What are the responsibilities and job description for the Veteran Benefit School Certifying Official and Financial Aid Advisor position at Virginia's Community College System?
Working Title Veteran Benefit School Certifying Official and Financial Aid Advisor Role Title Education Support Spec II Role Code 29143-SW FLSA Nonexempt Pay Band 03 Position Number 28600140 Agency Virginia Western Community College Division Virginia Western Community College (Div) Work Location Roanoke (City) - 770 Hiring Range $32,843 to $48,281 Emergency/Essential Personnel No EEO Category E-Paraprofessional Full Time or Part Time Full Time Does this position have telework options? -Telework options are subject to change based on business needs- No Does this position have a bilingual or multilingual skill requirement or preference? Work Schedule
Normal work hours are 8 AM to 5 PM Monday through Friday.
Sensitive Position No Job Description
Virginia Western Community College is a two-year public institution of higher education operating under the Virginia Community College System, a statewide system of community colleges. The College operates under the policies established by the State Board for Community Colleges and the Virginia Western Community College Local Advisory Board.
Virginia Western is located on a 70-acre campus in southwest Roanoke, VA. The service region of the College includes Roanoke, Salem, Roanoke County, Craig County, Franklin County, and southern Botetourt County. The College was established in 1966 and has grown from an initial enrollment of 1,352 to its current annual enrollment of over 9,000 students in credit courses and more than 1,400 enrollments in fast-track workforce and continuing education courses.
As the Veterans Affairs (VA) School Certifying Official, ensures compliance with federal Department of Veteran Affairs (DVA) and state Department of Veteran Services (DVS) regulations – annual catalog approvals, annual VA compliance surveys (audits), 85/15 reporting each term, and other compliance/audit requirements. Certifies military/veteran enrollment to ensure compliance with federal regulations. Serves as the Financial Aid Office (FAO) point of contact for US Department of Veterans’ Affairs and State Approving Agency. Serves as the point of contact for military Tuition Assistance programs. Collaborates with office of Financial and Administrative Services to ensure proper billing for military/veterans’ benefits. Works closely with the VERITAS military student advisor. Works with SCHEV in packaging, managing, and reconciling state funds for veteran dependent benefits (VMSDEP). Informs and updates FAO and college staff about VA regulations. Trains Financial Aid Office staff member assigned backup for military/veteran benefits. Assists with various financial aid duties including assisting students and families, reviewing Satisfactory Academic Progress appeals, ensuring appropriate packaging of Virginia State Financial Aid Program funds in combination with VA benefits, and other duties as assigned.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
Knowledge of education benefit programs for veterans, active-duty military, and spouses/dependents; Knowledge of financial aid principles and practices; Excellent skills in the use of computers and various software programs such as Microsoft Office Suite products and online meeting software; Flexibility and motivation to learn new systems; Strong analytical and computational skills; Outstanding interpersonal/human relations skills, and the capacity to work with virtually all types of people; Excellent written and oral communication skills; Excellent skills in basic office procedures (e.g., filing, word processing, spreadsheets, etc.); Ability to establish goals and priorities and make decisions based on program and institutional policies; Ability to interpret and explain academic, administrative, and veteran policies; Ability to provide veteran students with accurate information as it relates to GI Bill benefits and other veteran-eligible education benefits; Experience working with veteran and military-related education benefit programs, students and families; Experience using Microsoft Office Suite products such as Word, Excel, Outlook, etc; Experience working with the general public, particularly in an agency serving clients from a variety of backgrounds and experiences.
Additional Considerations
Experience working in a college financial aid office (strongly preferred); Experience working with PeopleSoft Student Information System (SIS), preferred.
Operation of a State Vehicle No Supervises Employees No Required Travel
N/A
Posting Number CLS_3592P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 02/14/2025 Job Close Date 02/27/2025 Open Until Filled Agency Website www.virginiawestern.edu Contact Name Lindsey Weston Email hrapps@virginiawestern.edu Phone Number 540-857-7305 Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting https://jobs.vccs.edu/postings/82351
Normal work hours are 8 AM to 5 PM Monday through Friday.
Sensitive Position No Job Description
Virginia Western Community College is a two-year public institution of higher education operating under the Virginia Community College System, a statewide system of community colleges. The College operates under the policies established by the State Board for Community Colleges and the Virginia Western Community College Local Advisory Board.
Virginia Western is located on a 70-acre campus in southwest Roanoke, VA. The service region of the College includes Roanoke, Salem, Roanoke County, Craig County, Franklin County, and southern Botetourt County. The College was established in 1966 and has grown from an initial enrollment of 1,352 to its current annual enrollment of over 9,000 students in credit courses and more than 1,400 enrollments in fast-track workforce and continuing education courses.
As the Veterans Affairs (VA) School Certifying Official, ensures compliance with federal Department of Veteran Affairs (DVA) and state Department of Veteran Services (DVS) regulations – annual catalog approvals, annual VA compliance surveys (audits), 85/15 reporting each term, and other compliance/audit requirements. Certifies military/veteran enrollment to ensure compliance with federal regulations. Serves as the Financial Aid Office (FAO) point of contact for US Department of Veterans’ Affairs and State Approving Agency. Serves as the point of contact for military Tuition Assistance programs. Collaborates with office of Financial and Administrative Services to ensure proper billing for military/veterans’ benefits. Works closely with the VERITAS military student advisor. Works with SCHEV in packaging, managing, and reconciling state funds for veteran dependent benefits (VMSDEP). Informs and updates FAO and college staff about VA regulations. Trains Financial Aid Office staff member assigned backup for military/veteran benefits. Assists with various financial aid duties including assisting students and families, reviewing Satisfactory Academic Progress appeals, ensuring appropriate packaging of Virginia State Financial Aid Program funds in combination with VA benefits, and other duties as assigned.
Special Assignments
May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.
KSA's/Required Qualifications
Knowledge of education benefit programs for veterans, active-duty military, and spouses/dependents; Knowledge of financial aid principles and practices; Excellent skills in the use of computers and various software programs such as Microsoft Office Suite products and online meeting software; Flexibility and motivation to learn new systems; Strong analytical and computational skills; Outstanding interpersonal/human relations skills, and the capacity to work with virtually all types of people; Excellent written and oral communication skills; Excellent skills in basic office procedures (e.g., filing, word processing, spreadsheets, etc.); Ability to establish goals and priorities and make decisions based on program and institutional policies; Ability to interpret and explain academic, administrative, and veteran policies; Ability to provide veteran students with accurate information as it relates to GI Bill benefits and other veteran-eligible education benefits; Experience working with veteran and military-related education benefit programs, students and families; Experience using Microsoft Office Suite products such as Word, Excel, Outlook, etc; Experience working with the general public, particularly in an agency serving clients from a variety of backgrounds and experiences.
Additional Considerations
Experience working in a college financial aid office (strongly preferred); Experience working with PeopleSoft Student Information System (SIS), preferred.
Operation of a State Vehicle No Supervises Employees No Required Travel
N/A
Posting Number CLS_3592P Recruitment Type General Public - G Number of Vacancies 1 Position End Date (if temporary) Job Open Date 02/14/2025 Job Close Date 02/27/2025 Open Until Filled Agency Website www.virginiawestern.edu Contact Name Lindsey Weston Email hrapps@virginiawestern.edu Phone Number 540-857-7305 Special Instructions to Applicants
In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155
Additional Information Background Check Statement Disclaimer
The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/
EEO Statement
The Virginia Community College System, an EEO employer, welcomes applications from people of all backgrounds and recognizes the benefits of a diverse workforce. Therefore, the VCCS is committed to providing a work environment free of discrimination and harassment. Employment decisions are based on business needs, job requirements and individual qualifications. We prohibit discrimination and harassment on the basis of race, color, religion, sex, national origin, age, sexual orientation, mental or physical disabilities, political affiliation, veteran status, gender identity, or other non-merit factors.
ADA Statement
The VCCS is an EOE and Affirmative Action Employer. In compliance with the Americans with Disabilities Acts (ADA and ADAAA), VCCS will provide, if requested, reasonable accommodation to applicants in need of access to the application, interviewing and selection processes.
E-Verify Statement
VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.
Quicklink for Posting https://jobs.vccs.edu/postings/82351
Salary : $32,843 - $48,281
