Academic and Outreach Program Coordinator

Job Description

This position will provide direct coordination and administrative support for the Undergraduate and Graduate Program directors; as well as provide support for extension specialists. The successful candidate will work collaboratively with the department’s Administrative Operations Coordinator, Assistant Director of Business Operations, Undergraduate Program Director, Graduate Program Director and Department Head.

Responsibilities Include

• Serving as Graduate Program Coordinator which includes providing support for the Graduate Program Director. This includes but is not limited to: preparing and coordinating graduate student offer letters and contracts, tracking student progress which includes serving as their first point of contact for applying, admission and progress through graduation.
• Working with undergraduate program director to provide support for undergraduate program which includes scheduling classes, managing verifying and adjusting class schedule as needed through banner, and tracking undergraduate student progress and graduation requirements.
• Providing administrative and fiscal support for extension and outreach programs.
• Assisting faculty with other general administrative responsibilities
  
  

Review of applications will begin March 14, 2025 and continue until the position is filled. The position is available and will be filled as mutually agreed upon. Contact Dr. Renee R. Boyer, Department of Food Science and Technology, Virginia Tech, Blacksburg, VA: rrboyer@vt.edu; 540-231-4330.

Qualified persons are requested to submit all application materials electronically to http://listings.jobs.vt.edu/postings/????. The following documentation should be included:

• Letter of application summarizing qualifications relevant to the position description
• Resume
• List of 3 references with contact information
  
  

The search committee welcomes nominations of outstanding potential candidates. Inquiries regarding this position should be directed to the chair of the search committee.

Required Qualifications

• Ability to work collaboratively and effectively with individuals, units, and constituencies of diverse backgrounds
• Administrative support experience in an academic or professional office environment such as preparing professional business correspondence and spreadsheets, proofreading and editing, scheduling meetings, Extension programming and maintaining a calendar of appointments
• Excellent written and oral communication and interpersonal skills
• Experience in handling and maintaining confidential records appropriately.
• Self motivated with the ability to work independently
• Post-secondary education or equivalent training and/or experience
• Proficiency with software such as Microsoft Office suite (Word, Excel, Outlook, and PowerPoint), Adobe Acrobat, and Google products
  
  

Preferred Qualifications

• Proficiency with or demonstrated ability to learn Virginia Tech software systems such as Banner HR, Banner Finance, PageUp, Ensemble CMS, Canvas, Leave & Time Worked Reporting System, eVerify
• Proficiency with or demonstrated ability with Extension programing coordination and use of the Destiny one software.
• Demonstrated experience working and effectively communicating with undergraduate and graduate students in an official capacity.
• Fiscal experience such as working with accounting systems, fiscal processing, reconciliations
  
  

Pay Band

3

Overtime Status

Non-Exempt: Eligible for overtime

Appointment Type

Regular

Salary Information

$52,000-$55,000

Hours per week

40; M-F 8:00 a.m. - 5:00 p.m.

Review Date

03/24/2025

Additional Information

The successful candidate will be required to have a criminal conviction check.

About Virginia Tech

Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges , a school of medicine , a veterinary medicine college, Graduate School , and Honors College . The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers . A leading global research institution, Virginia Tech conducts more than $500 million in research annually.

Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance . These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.

Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.

If you are an individual with a disability and desire an accommodation, please contact Dr. Renee Boyer at rrboyer@vt.edu during regular business hours at least 10 business days prior to the event.