What are the responsibilities and job description for the HR and Operations Coordinator - ECE position at Virginia Tech?
Job Description
This position will coordinate HR activities and serve as an operational process champion for the Department of Electrical and Computer Engineering. The successful candidate will be highly organized, maintain a professional demeanor, and adapt readily to evolving strategic priorities.
Reporting to the Director of Finance and Administration, this role will primarily oversee HR system administration (currently PageUp), supporting employees throughout their lifecycle—from position descriptions and recruitment to immigration, onboarding, orientation, promotion, and separation. The candidate will provide guidance on university, college, and departmental personnel policies and procedures, assisting employees and search committees. Additional HR responsibilities include correspondence, allocation tracking, affiliate and seasonal appointments, and preparing various HR forms, among other administrative duties. Strong mathematical skills are essential, as some tasks require complex calculations. The selected candidate must handle sensitive and confidential information with the utmost discretion and work effectively within a diverse, multicultural team environment.
Operational responsibilities include serving as the department’s leave representative, assisting with payroll processing inquiries, and facilitating university processes such as compliance reporting, records management, and inventory.
Required Qualifications
4
Appointment Type
Regular
Salary Information
$60,000 - $68,000
Review Date
03/14/2025
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges , a school of medicine , a veterinary medicine college, Graduate School , and Honors College . The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers . A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance . These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Scott Dunning at scottd65@vt.edu during regular business hours at least 10 business days prior to the event.
This position will coordinate HR activities and serve as an operational process champion for the Department of Electrical and Computer Engineering. The successful candidate will be highly organized, maintain a professional demeanor, and adapt readily to evolving strategic priorities.
Reporting to the Director of Finance and Administration, this role will primarily oversee HR system administration (currently PageUp), supporting employees throughout their lifecycle—from position descriptions and recruitment to immigration, onboarding, orientation, promotion, and separation. The candidate will provide guidance on university, college, and departmental personnel policies and procedures, assisting employees and search committees. Additional HR responsibilities include correspondence, allocation tracking, affiliate and seasonal appointments, and preparing various HR forms, among other administrative duties. Strong mathematical skills are essential, as some tasks require complex calculations. The selected candidate must handle sensitive and confidential information with the utmost discretion and work effectively within a diverse, multicultural team environment.
Operational responsibilities include serving as the department’s leave representative, assisting with payroll processing inquiries, and facilitating university processes such as compliance reporting, records management, and inventory.
Required Qualifications
- Associate’s degree in a business or human resources related field, or significant related work experience in HR or fiscal roles.
- Demonstrated ability in process development/documentation
- Demonstrated work providing strong communication, presentation, writing, and business computing skills are essential, using the Microsoft Office suite
- Demonstrated abilities using math for analysis and/or financial calculations in prior position(s)
- Bachelor's degree in a business-related or human resources field
- Demonstrated experience using Banner, PageUp, MicroStrategy, TimeClock Plus, and other VT enterprise systems
- Experience in higher education or a non-profit organization, with understanding of fund accounting
- Significant proven skills in human resources and payroll processing
- Knowledge and prior application of Virginia Tech policies and procedures
- Experience working in a shared computing environment such as Google, MS Teams, SharePoint, etc.
4
Appointment Type
Regular
Salary Information
$60,000 - $68,000
Review Date
03/14/2025
Additional Information
The successful candidate will be required to have a criminal conviction check.
About Virginia Tech
Dedicated to its motto, Ut Prosim (That I May Serve), Virginia Tech pushes the boundaries of knowledge by taking a hands-on, transdisciplinary approach to preparing scholars to be leaders and problem-solvers. A comprehensive land-grant institution that enhances the quality of life in Virginia and throughout the world, Virginia Tech is an inclusive community dedicated to knowledge, discovery, and creativity. The university offers more than 280 majors to a diverse enrollment of more than 36,000 undergraduate, graduate, and professional students in eight undergraduate colleges , a school of medicine , a veterinary medicine college, Graduate School , and Honors College . The university has a significant presence across Virginia, including the Innovation Campus in Northern Virginia; the Health Sciences and Technology Campus in Roanoke; sites in Newport News and Richmond; and numerous Extension offices and research centers . A leading global research institution, Virginia Tech conducts more than $500 million in research annually.
Virginia Tech endorses and encourages participation in professional development opportunities and university shared governance . These valuable contributions to university shared governance provide important representation and perspective, along with opportunities for unique and impactful professional development.
Virginia Tech does not discriminate against employees, students, or applicants on the basis of age, color, disability, sex (including pregnancy), gender, gender identity, gender expression, genetic information, ethnicity or national origin, political affiliation, race, religion, sexual orientation, or military status, or otherwise discriminate against employees or applicants who inquire about, discuss, or disclose their compensation or the compensation of other employees or applicants, or on any other basis protected by law.
If you are an individual with a disability and desire an accommodation, please contact Scott Dunning at scottd65@vt.edu during regular business hours at least 10 business days prior to the event.
Salary : $60,000 - $68,000
