Transportation - Freight Coordinator

WHY JOIN THE VIRGINIA TRANSPORTATION TEAM?

At Virginia Transportation, we believe our people are the driving force behind our success. As a leading auto hauling company, we're committed to building a team of passionate professionals who share our vision of becoming the best in the industry.

Every role at Virginia Transportation is essential to achieving our goals. Whether you're a seasoned industry veteran or just starting your career, you'll find opportunities to grow and excel in a supportive, team-oriented environment.

At Virginia Transportation, we believe in taking care of our team. That's why we offer a comprehensive compensation package designed to support your well-being and financial security. Enjoy competitive wages, paid training, paid time off, company-paid short-term disability, a 401k with company match, company-paid life insurance, free or reduced medical insurance as well as, dental, and vision insurance, and most of all family-like atmosphere. Join us and become part of a team that's committed to innovation, excellence, and taking care of one another as we lead the way in redefining the auto hauling industry.

DON'T MISS THIS OPPORTUNITY - WE'RE HIRING AN EXPERIENCED TRANSPORTATION - FREIGHT COORDINATOR IN WEST WARWICK, RI!

What will the Transportation - Freight Coordinator do?

The Transportation - Freight Coordinator will support our brokerage and business development operations by coordinating freight shipments, communicating with clients and carriers, and ensuring the timely delivery of goods while adhering to established policies and procedures. You will facilitate efficient distribution through collaboration, strategic planning, and leadership to increase profit margins, minimize losses, and consistently exceed client expectations for service and quality. Additionally, you will manage and oversee all freight brokering activities, including coordinating with other carriers and Independent Contractors as needed, playing a crucial role in driving operational excellence and maintaining seamless logistics processes.

What is the Transportation - Freight Coordinator responsible for?

• New Carrier Review / Setup
• Distribute application links to prospective carriers.
• Review initial applications to assess compliance with VTC requirements.
• Send brokerage agreements along with a list of any additional items needed.
• Create and maintain an active carrier profile in EveryFleet.
• Operational / Dispatch
• Collaborate with regional dispatchers to develop the most efficient loads for carrier and VTC needs.
• Assist in dispatching a group of Independent Contractors to optimize logistics operations.
• Assigns and dispatches loads to carriers effectively.
• Monitors loads to ensure the correct dates / times are updated if EveryFleet was not used properly.
• Facilitate freight as needed for VTC and Brokerage.
• Build and maintain professional relationships with clients through effective collaboration.
• Input client data into our system accurately and efficiently.
• Educating Carriers
• Distribute information on utilizing EveryFleet for load management for VTC.
• Educate carriers on procedures by providing step-by-step guidance as needed. Communicate any updates or changes to the product handling procedures, as necessary.
• Damage related items
• Reviews for any new damage entered by Carriers in EveryFleet.
• Creates incident in IMS for Quality.
• Review and verify new dealer notifications related to carrier damages.
• Follow up with carriers to gather information on damage causes, request additional photos, and obtain any other necessary items.
• Office Assistant items
• Answer and direct phone calls to the appropriate staff members.
• Perform regular data entry into company systems.
• Facilitate communication between business development, operations, and other departments to manage daily workflow.
• Serve as a point of contact for business development staff and external clients / stakeholders.
• Prepare, organize, and file documents for customers.
• Draft and send emails to teams and departments on behalf of department staff.
• Identify opportunities to improve administrative processes.

What knowledge, skills and abilities are required for the Transportation - Freight Coordinator role?

What are the physical demands of the Transportation - Freight Coordinator role?

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.

While performing the duties of this job, the employee is required to sit / stand for most of his / her job duties. There is the need to frequently walk. There will be a moderate amount of standing, stooping, kneeling, bending, lifting and reaching for some of his / her job duties.

Visual requirements include reading off a computer screen as well as printed materials. A high degree of dexterity is required due to frequent use of a telephone console.

Verbal and auditory requirements include the ability to communicate clearly over the telephone as well as in person.

There is a moderate level of grasping, lifting, pushing and / or pulling of objects of less than 25 lbs.

This Job Description is intended to describe the general content of and requirements for the performance of this position. The omission of specific statements of duties does not exclude them for the position if the work is similar, related or a reasonable requirement of the position. Additional duties may be assigned and requirements may vary from time to time.

What is the FLSA status of the Transportation - Freight Coordinator role?

The FLSA status of this position is : Exempt.

Who does the Transportation - Freight Coordinator report to?

The Transportation - Freight Coordinator reports to the Chief Commercial Officer.

NOW IS YOUR CHANCE TO JOIN THE VIRGINIA TRANSPORTATION TEAM - APPLY TODAY!