What are the responsibilities and job description for the Administrative Assistant, General Services position at Virginia Union University?
Virginia Union University (VUU) is a distinguished private institution founded in 1865 that proudly upholds a legacy of academic excellence and community engagement. With a historic 86-acre campus, it offers a dynamic and nurturing environment for its 1,568 undergraduate and graduate students. Virginia Union University is recognized in the 2024 edition of U.S. News & World Report, holding a prestigious position as #39 among Historically Black Colleges and Universities.
Five fundamental principles (core values) guide Virginia Union University. Each principle is essential to our ability to provide a Best-In-Class educational experience for students, faculty, and staff. These principles help our community understand the right path to fulfilling our institution's mission. The principles are Innovation, Spiritual Formation, Integrity, Diversity & Inclusion, and Excellence.
The Administrative Assistant for General Services provides high-level administrative and operational support to the General Services department. This position ensures the smooth execution of daily administrative functions, facilitates effective communication, and supports the department’s operational efficiency. The ideal candidate will possess strong organizational skills, attention to detail, and the ability to manage multiple tasks in a fast-paced environment.
Key Responsibilities
- Serve as the primary point of contact for the General Services department, handling inquiries, correspondence, and scheduling.
- Maintain and update records, files, and databases related to general services, including facilities management, procurement, and vendor contracts.
- Assist in budget tracking and expense reporting for department operations.
- Coordinate meetings, prepare agendas, and take minutes as needed.
- Process purchase orders, invoices, and other financial transactions in compliance with university policies.
- Support inventory management and supply ordering to ensure departmental needs are met.
- Prepare reports, presentations, and correspondence as required.
- Liaise with internal departments and external vendors to facilitate department functions.
- Assist in coordinating events, workshops, and training sessions related to general services.
- Perform other administrative duties as assigned to support departmental objectives.
Education
- Associate’s degree in Business Administration, Office Management, or a related field (Bachelor’s degree preferred).
- Minimum of 3 years of administrative support experience, preferably in a higher education or facilities management environment.
- Must be able to lift 10 pounds.
Application Process
Candidates are required to submit their resume, four professional references and a cover letter. The application review will begin immediately and continue until the position is filled. A background investigation and reference check will be required prior to employment. For any questions or concerns, please contact Askhr@vuu.edu.
Equal Opportunity Employer
Virginia Union University is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class.
For more information about Virginia Union University, visit VUU About Page.
Administrative Assistant
Axon Underwriting Services, LLC -
Richmond, VA
Administrative Assistant
Central Adult Day Healthcare Services -
Richmond, VA
Administrative Assistant
More Solutions Youth and Family Services -
Highland, VA
