What are the responsibilities and job description for the Executive Assistant Director of Operations position at Virginia Union University?
Virginia Union University (VUU) is a distinguished private institution founded in 1865 that proudly upholds a legacy of academic excellence and community engagement. With a historic 86-acre campus, it offers a dynamic and nurturing environment for its 1,568 undergraduate and graduate students. Virginia Union University is recognized in the 2024 edition of U.S. News & World Report, holding a prestigious position as #39 among Historically Black Colleges and Universities.
Five fundamental principles (core values) guide Virginia Union University. Each principle is essential to our ability to provide a Best-In-Class educational experience for students, faculty, and staff. These principles help our community understand the right path to fulfilling our institution's mission. The principles are Innovation, Spiritual Formation, Integrity, Diversity & Inclusion, and Excellence.
The Executive Assistant Director of Operations plays a key leadership role in overseeing and optimizing the university's operational functions to ensure efficiency, compliance, and strategic alignment with institutional goals. This position assists in managing daily operations, coordinating cross-departmental initiatives, and implementing process improvements. The role requires strong leadership, problem-solving skills, and the ability to support high-level decision-making to enhance organizational performance.
Key Responsibilities
- Oversee administrative and operational processes to enhance efficiency, productivity, and service quality.
- Collaborate with senior leadership to identify opportunities for operational improvements and cost-saving initiatives.
- Ensure compliance with university policies, state regulations, and industry best practices.
- Analyze operational workflows and implement process improvements to enhance efficiency.
- Develop and track key performance indicators (KPIs) to measure operational success.
- Serve as a liaison between different departments, ensuring smooth communication and collaboration.
- Facilitate interdepartmental projects, ensuring timelines, budgets, and objectives are met.
- Work closely with HR, finance, facilities, and IT teams to streamline operations.
- Assist in budget planning, monitoring expenses, and ensuring financial efficiency in operations.
- Ensure vendor contracts and procurement processes align with institutional policies.
- Assist in risk assessment and mitigation strategies to protect institutional assets.
- Oversee safety, security, and emergency preparedness initiatives.
- Provide guidance and mentorship to administrative and operational teams.
- Foster a culture of accountability, innovation, and continuous improvement.
Education
Application Process
Candidates are required to submit their resume, four professional references and a cover letter. The application review will begin immediately and continue until the position is filled. A background investigation and reference check will be required prior to employment. For any questions or concerns, please contact Askhr@vuu.edu.
Equal Opportunity Employer
Virginia Union University is an Equal Opportunity Employer. We consider qualified applicants without regard to race, color, religion, sex, national origin, sexual orientation, disability, gender identity, protected veteran status, or other protected class.
For more information about Virginia Union University, visit VUU About Page.
