What are the responsibilities and job description for the Accounts Payable Staff Accountant position at VirTra?
Position Summary
The Accounts Payable Staff Accountant will perform assigned duties within the accounting department with a focus on accounts payable and other supporting duties. Additionally, the position will support the day-to-day accounting operations of VirTra, Inc. in accordance with Generally Accepted Accounting Principles (US GAAP) and US Securities and Exchange Commission (SEC) rules, regulations, and interpretive guidance, and compliance with US and multi-state tax codes.
Essential Functions
While performing the duties of this job, the employee is regularly required to talk or hear. Frequently the employee will be required to stand; walk; use hands or fingers, handle or feel; and reach with hands and arms. Ability to occasionally lift office products and supplies up to 15 lbs. and to sit and work at a computer for upwards of 4 hours at a time.
Education And Experience
About VirTra, Inc.
VirTra creates intense, immersive training solutions that keep law enforcement officers safe, prepared and armed with excelled skills. We are a meticulous in assuring every aspect of each scenario is the highest quality for maximum realism and learning. This attention to detail is found in every true-to-life scenario, curriculum, recoil kit and electronic device train your team to the highest level of preparedness.
The Accounts Payable Staff Accountant will perform assigned duties within the accounting department with a focus on accounts payable and other supporting duties. Additionally, the position will support the day-to-day accounting operations of VirTra, Inc. in accordance with Generally Accepted Accounting Principles (US GAAP) and US Securities and Exchange Commission (SEC) rules, regulations, and interpretive guidance, and compliance with US and multi-state tax codes.
Essential Functions
- Reviews and enters accounts payable invoices, reconciles Received Not Invoiced report daily
- Enter vendor information into the ERP system; verify that invoice information is entered correctly.
- Reconciles AP Aging Report.
- Review vendor invoice coding and correct as necessary
- Review cash flow weekly.
- Prepares weekly or biweekly accounts payable invoices aging and issues payments to vendors as approved.
- Processes routine payments as approved.
- Respond to vendor questions by researching accounts.
- Validates credit card charges against corporate policy for all cardholders.
- Reconciled corporate Credit Card accounts.
- Reviews employee expense reports and processes them appropriately.
- Record entry of and verify documentation for petty cash.
- Reconcile all AP accounts to general ledger including but not limited to received not invoiced accounts payable, credit cards payable, expense reports payable, and prepayment accounts asset accounts.
- Primary duties involve advanced knowledge in accounting procedures and involve consistently exercising judgment and discretion when doing reconciliation, cash management, and journal entry corrections.
- Support internal audits and compliance procedures.
- Assist with organizing inventory cycle count processes
- Prepare sales tax returns for all states on a monthly, quarterly, or annual basis
- Coordinates GSA preparation
- Performs other duties as assigned.
- Time management logging of daily hours with job codes.
- Comply with department ISO 9001 processes and company quality policy.
- Assist with special projects as needed
- Maintain and renew city and state licenses
- Update Expensify platform with new codes and categories, train new cardholders as needed
- Maintain VirTra registrations in required states and work with our registered agent CT
- Renew SAM VirTra registration
- Renew DDTC registration
- Basic understanding of accrual accounting and procedures.
- Ability to follow verbal and written instructions.
- Experience with accounting software.
- Must be reliable and extremely trustworthy.
- Experience with or ability to learn ERP systems such as Epicor.
- Ability to maintain confidential and meticulous records.
- Excellent verbal and written communication skills.
- Experience preparing and auditing financial documents and generating financial reports.
- Proficient in Microsoft Office Suite or related software, as well as other accounting software programs.
- Ability to operate related office equipment, such as computers, 10-key calculator, and copier.
- Ability to work independently and in a fast-paced environment.
- Ability to anticipate work needs and interact professionally with customers.
- Excellent organizational skills and attention to detail.
- Ethical Practice
- Relationship Management
- Problem Solving
- Personal Effectiveness/Credibility
- Collaboration Skills
While performing the duties of this job, the employee is regularly required to talk or hear. Frequently the employee will be required to stand; walk; use hands or fingers, handle or feel; and reach with hands and arms. Ability to occasionally lift office products and supplies up to 15 lbs. and to sit and work at a computer for upwards of 4 hours at a time.
Education And Experience
- Bachelor’s degree in accounting, Business Accounting or Finance required.
- Minimum 3 years of corporate accounting experience.
- Full time regular position working Monday – Friday, 8:00 am – 5:00 pm. Flexible work hours are required, which could include working evenings or weekends due to project demands or deadlines. Position based out of the Chandler, AZ corporate office.
- Pre-employment background, credit check, and drug test.
About VirTra, Inc.
VirTra creates intense, immersive training solutions that keep law enforcement officers safe, prepared and armed with excelled skills. We are a meticulous in assuring every aspect of each scenario is the highest quality for maximum realism and learning. This attention to detail is found in every true-to-life scenario, curriculum, recoil kit and electronic device train your team to the highest level of preparedness.
