What are the responsibilities and job description for the HR Administrative Assistant position at Virtual?
Our client, located in Nashville, TN, is looking for a temporary HR Administrative Assistant to join their team for 3 months (potentially longer).
This is an exciting opportunity to join a 100% employee-owned organization that is offering a 40 hour work with half days on Fridays!
The ideal candidate will be able to work their schedule of Monday-Thursday 7 : 30-5 : 30 and half days on Fridays (8-12), and have experience in UGK.
Duties : HR Support :
- Employee Relations :
- Assist with employee relations tasks, ensuring a positive experience during key events such as onboarding and offboarding.
- Support the HR team with employee engagement and general employee relations matters.
- Assist with processing employee changes and updates in the HRIS (UKG).
- Document Management :
- Assist with maintaining and organizing employee documentation, including termination letters and other HR-related documents.
- Track employee certifications and licenses, ensuring renewals are completed in a timely manner.
- Organize, update, and distribute important HR and project-related documents for easy access and retrieval.
- Manage submittals, RFIs, and project specifications as needed in systems like Newforma, PDM, and Submittal Exchange.
- Ensure compliance with internal procedures by maintaining and archiving project and employee documents.
- Administrative Assistance :
- Provide administrative support to the HR team, including scheduling interviews, managing internal communication, and preparing HR documentation.
- Support the team by handling incoming calls and office coordination, as needed.
- Assist with event planning for HR-related functions such as trainings, lunches, and employee engagement activities.
- Code invoices and handle basic financial administration as needed.
- General Office & Reception Support :
Provide backup for the receptionist, ensuring smooth front-office operations.
Requirements :
Title : Temporary HR Administrative Assistant
Location : Nashville
Schedule : On-site, Monday-Thursday 7 : 30-5 : 30 and Fridays 8-12
