Receptionist

Job Summary :

As the Receptionist, you will serve as the initial point of contact, creating the first impression for employees, guests, and service providers. We are looking for someone with a polished, confident demeanor, both in appearance and communication, who can positively contribute to the success of our business. The ideal candidate will be a positive role model, bringing an upbeat attitude and a strong work ethic to every task. This role offers challenging assignments and opportunities for growth, making it perfect for someone eager to advance their career.

Key Responsibilities :

• Share responsibilities at a busy reception desk, working closely with another receptionist to manage assignments and desk duties.
• Greet visitors warmly and professionally, escorting them to their designated conference rooms or offices.
• Monitor and tidy conference rooms and the CEO’s office after meetings, ensuring they are returned to their original state.
• Maintain a neat and orderly office environment, with a primary focus on the lobby area.
• Answer, screen, and direct incoming phone calls, providing basic company information as needed.
• Receive, sort, and distribute daily mail, deliveries, and couriers.
• Follow security protocols by controlling access, monitoring logbooks, and issuing visitor badges.
• Update calendars and schedule meetings or appointments for various individuals and departments.
• Assist with organizational projects and collaborate on event planning.
• Keep accurate records of office expenses and costs.
• Run errands and handle tasks such as filing, photocopying, and ordering supplies.
• Assist with expense reports and book travel arrangements, including preparing travel itineraries.
• Manage kitchen and stockroom supplies, ensuring office supply closets and snacks are well-stocked.
• Coordinate building maintenance requests and office upkeep, paying attention to detail.
• Perform other duties as assigned by management.

Qualifications & Competencies :