Recruiting Coordinator - Cultral Exchange Program

Recruitment Coordinator - Cultural Exchange Programs

Job Summary:

We are seeking a highly organized and detail-oriented Recruitment Coordinator to manage the full lifecycle of candidate applications for the US Dept of State cultural exchange programs. This role will be crucial in ensuring a smooth and efficient process for both incoming participants and our internal teams. The Recruitment Coordinator will be responsible for processing applications, communicating with candidates, coordinating interviews, and ensuring all necessary documentation is complete. This position requires excellent communication and interpersonal skills, cultural sensitivity, and the ability to work independently and as part of a team.

Responsibilities:

• Manage and monitor incoming applications for various cultural exchange programs, ensuring completeness and adherence to program requirements.
• Serve as the primary point of contact for applicants, providing timely and professional responses to inquiries via email, phone, and other communication channels.
• Guide candidates through the application process, providing clear instructions and support.
• Coordinate and schedule interviews with candidates and relevant program staff or host families.
• Collect, organize, and maintain all application-related documents and data in our applicant tracking system (ATS) or relevant databases, ensuring accuracy and confidentiality.
• Assist in the initial screening of applications based on program criteria.
• Prepare and send out application status updates, interview invitations, acceptance letters, and other relevant communications.
• Support the submission of candidate applications to host organizations, schools, or other relevant institutions, ensuring all required forms and information are accurately completed and submitted by deadlines.
• Assist with background checks, visa application support, and other pre-departure or pre-arrival processes as required.
• Maintain a strong understanding of each cultural exchange program's specific requirements and application procedures.
• Collaborate with the recruitment team and program managers to identify areas for process improvement and efficiency.
• Generate reports on application progress and candidate status as needed.
• Contribute to the development and maintenance of recruitment materials and resources for potential candidates.
• Ensure compliance with all relevant regulations and ethical standards in the recruitment process.
• Provide administrative support to the recruitment team as needed.
• Potentially assist with organizing virtual or in-person information sessions for prospective participants.
• Maintain positive relationships with partner organizations and educational institutions involved in the exchange programs.

Qualifications:

• Bachelor's degree in Human Resources, International Relations, Communications, or a related field preferred.
• Proven experience in a recruitment coordination, administrative, or customer service role. Experience in international education or cultural exchange is a plus.
• Excellent organizational and time-management skills with a strong attention to detail.
• Exceptional written and verbal communication skills, including professional phone etiquette.
• Strong interpersonal skills and the ability to build rapport with individuals from diverse cultural backgrounds.
• Cultural sensitivity and a genuine interest in promoting intercultural understanding.
• Proficiency in using applicant tracking systems (ATS), CRM software, and Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Ability to work independently, prioritize tasks, and meet deadlines in a fast-paced environment.
• Problem-solving skills and the ability to handle candidate inquiries and issues effectively.
• Ability to maintain confidentiality and handle sensitive information with discretion.
• Flexibility and adaptability to changing program needs and priorities.

Preferred Qualifications:

• Experience working with international students or exchange programs.
• Familiarity with visa application processes.
• Experience with virtual communication platforms (e.g., Zoom, Microsoft Teams).
• Fluency in one or more foreign languages is an asset.

Key Skills for Success:

• Organization and Time Management: Ability to manage multiple applications and deadlines effectively.
• Communication (Written and Verbal): Clear, concise, and professional communication with candidates and internal teams.
• Interpersonal Skills: Building rapport and positive relationships with diverse individuals.
• Attention to Detail: Ensuring accuracy in application processing and documentation.
• Cultural Sensitivity: Understanding and respecting different cultural norms and expectations.
• Problem-Solving: Addressing candidate inquiries and resolving issues efficiently.
• Technical Proficiency: Using ATS and other relevant software effectively.
• Proactiveness: Anticipating needs and taking initiative to improve processes.
• Teamwork: Collaborating effectively with colleagues to achieve recruitment goals.

Job Types: Full-time, Part-time

Pay: $16.00 - $18.00 per hour

Expected hours: 25 – 35 per week

Schedule:

• Day shift
• Monday to Friday

Experience:

• Office: 1 year (Required)

Ability to Commute:

• Dothan, AL 36303 (Required)

Ability to Relocate:

• Dothan, AL 36303: Relocate before starting work (Required)

Work Location: In person

Salary : $16 - $18