Program Coordinator

Vision Soccer Training | Futsal Factory operates a diverse range of youth soccer and futsal programs in the Greater Sacramento area.

Who we are:

We are dedicated to providing high quality, soccer and futsal sessions that are fun, engaging, challenging and focused on embracing and nurturing every child's desire to play the game. We are seeking an energetic, organized, people-person to fill our Program Coordinator role.

This is a part-time, remote position with PTO and employer contribution towards health insurance premiums. This position will begin at 25 hours per week, with working hours running from 9:00am to 2:00pm, Monday thru Friday.

As our Program Coordinator, you will be at the forefront of our business communications and operations, overseeing a team of coaching staff and responsible for daily communication with our participant families and organizational partners. Your role is crucial in fostering a supportive and enriching environment where participants and families feel valued and excited to participate in our programs.

What we’re looking for:

• Lead and Inspire: Work with a team of coaching staff to ensure high-quality and engaging experiences for all participants.
• A teammate: Our work is collaborative and requires each person to bring ideas and solutions to the table and communicate effectively with one another.
• Independent and self-starting: You’re successful at working independently with minimal oversight and direction.
• Versatility: As a small business, we all work outside of our “job description”. As a Program Coordinator, you’ll have the opportunity to be involved with different aspects of the business, learning different skills along the way.
• Type A organizer: Use your strong attention to detail to keep the Organization running smoothly.
• Problem solver: Use your initiative to identify potential issues and present solutions before problems arise.
• Creative input: Assist in the development of a variety of enrichment activities to provide students with diverse and exciting learning experiences.
• Drive Growth: Actively work to increase enrollment.
• Community Building: Build strong connections with park and rec districts, school administrators, students, families and the Vision team, creating a positive and collaborative atmosphere.

Main Responsibilities -Program Planning -

• Assist with the creation of our annual program schedule
• Oversee the scheduling and organization of all approved programming.
• Coordinate / communicate with internal and external partners for program implementation and facility coordination
• Oversee staff scheduling
• Maintain detailed records among varied platforms.

Communications -

• Receive and respond in a timely manner to all program related communications, including phone calls, emails, texts, etc.
• Promote awareness of available program options.
• Manage and schedule all program communications.
• Market and promote programs through online sources and in-person events.
• Ensure excellent customer service is provided to all customers.

Facilities -

• Work with school’s, cities, and private parties to coordinate facility use.
• Oversee facility reservations, including proposals, contracts, insurance submittals and invoicing.
• Ensure facility use modifications are communicated to facility partners.
• Maintain detailed records.

Partner Coordination -

• Liaise with all partner organizations (schools, cities, park and recreation districts, and soccer clubs) to maintain, modify and grow current programs, including quarterly program proposals, and monitoring registration setup and coordination among different platforms and organizations.

Registrations -

• Use online registration portals to create program registration forms.
• Independently monitor registrations, recommend and implement program modifications as needed.
• Identify and implement solutions to potential program issues.
• Promote awareness of available program options.

Benefits:

• Remote work. Employer stipend provided for remote setup, Company office equipment provided.
• Health insurance contribution
• Sick pay offered.
• PTO / vacation time.

Key Working Relationships:

• Position Reports to: Director of Operations & Company Director
• Position directly coordinates with: Coaching staff,Community partners / vendors, external clients.

Qualifications:

Education:

• Bachelor’s degree preferred, relevant work experience could be substituted.

Work Experience:

• 1 years’ experience working in a program coordination or administrative role (preferred).
• 1 years’ experience working directly with customers required.
• Experience with youth soccer / sports is preferred, but not required.

Working Environment:

• Standard office work including regular travel to employer sites.

Clearance Requirements:

• Must pass LiveScan background check
• Must clear TB test
• Must complete Mandated Reporter Training within 30 days of employment.

Job Type: Part-time

Pay: From $25.00 per hour

Expected hours: 25 per week

Benefits:

• Health savings account
• Paid time off

Schedule:

• Monday to Friday

Work Location: Hybrid remote in Sacramento, CA 95816

Salary : $25