Life Science Move Manager

Title: Life Science Move Manager

Responsible for working with a team to provide relocation services for equipment, office supplies, refrigerators, freezers, chemicals, biological specimens and all other items in a laboratory from origin to destination. Relocation may be onsite, local, interstate, intrastate or national.

Position Goals:

• Successfully plan and manage moves up to 1000 people
• Works as part of the Project Team, development of scope and schedule for project work
• Ensure client satisfaction throughout the move management process
• Ensure all move management activities are performed in a manner consistent with documented processes
• Adherence to move management schedule and budget
• Ensure data accuracy within move management systems
• Ensure compliance with all key performance indicators
• Enhance own professional and personal skills

Deliverable Role/Responsibilities:

• Receive and process client move requests
• Assist with preparation and packing of laboratory to be relocated
• Assist with segregation and packing of chemicals
• Assist with moving laboratory equipment and supplies
• Assist with packing of specialized laboratory equipment
• Assist inventorying items to be relocated
• Assist with moving laboratory furniture and computer equipment
• Assist with monitoring temperature of refrigerator/freezer units, as needed.
• Proactively manage project-related issues on account or assignment.
• Provide a single point of contact for all move management activities
• Participates in planning meetings hosted by the client, Occupancy Planning and other key stakeholders
• Establish move project goals and objectives, making changes where necessary to ensure desired project results
• Develop and implement move project plan and budget through collaboration with the facility manager, project manager and construction manager as required
• Prepare/update project status reports, review invoices and ensure timely payment, update tracking reports, and maintain files for due diligence and financials.
• Demonstrate a proactive focus on meeting client and project requirements in a timely and cost-effective manner
• Incorporation of “best practices” into move projects
• Initiate and manage meetings to review move schedules with move vendors and key stakeholders
• Ensure move processes are managed in accordance with the client’s policies and procedures
• Manage move labor
• Manage supporting suppliers (technology, furniture, etc.)
• Evaluate vendors to ensure compliance with the standards of performance
• Ensure all project initiation, execution and closeout documentation are complete
• Comply with all Visions Management’s policies and procedures, including but not limited to time & expenses, ethics, and business practice.

Management Role/Responsibilities

• Reports to: Operations Manager & President

Interactions:

Facilitate communication between the following stakeholders:

• Client, move points of contact and moving associate
• Vendors and supporting suppliers
• Project Manager
• Occupancy planners
• Move Management team lead

Technology Proficiencies:

• Proficient in google docs.
• Strong Microsoft Excel skills
• Ability to utilize the Microsoft Office suite of technologies

Required knowledge, skills, abilities, and experience:

• Three to four years of facility, project or construction related experience in a Corporate Real Estate environment
• Prior Lab Move experience required
• Background in project management, construction management, architecture or project strategy planning is desirable
• Organizational skills with the ability to identify and manage priorities
• Excellent written and verbal communication skills
• Detail oriented
• Flexibility with work hours and travel as needed
• Ability to multi-task and work both in a team and independently
• Strong working knowledge of architectural drawings and furniture and space planning concepts
• Highly organized with strong analytical skills
• Strong interpersonal skills with an ability to interact with executive level external and internal clients

Salary : $70,000 - $120,000