Accounting Analyst

Accounting Analyst

VisitPITTSBURGH is a tourism development organization dedicated to expanding the tourism economy across Allegheny County. The organization generates positive economic impact across the tourism verticals of business events, sports, and leisure travel. VisitPITTSBURGH achieves its goals, including ensuring the region of certain economic benefits, through the combined efforts of all team members throughout the organization.

This position is not just about numbers, it is about people. The Accounting Analyst is responsible for providing accounting support to all payroll and financial processing areas, working in close collaboration with all team members. They maintain accounting principles, practices, and procedures to ensure accurate and timely financial statements and budget reports. Their role involves addressing tight deadlines and a variety of accounting activities, including general ledger preparation, financial reporting, year-end audit preparation, and the support of budget and forecasting activities. They work hand in hand with the Director, Accounting and the Executive Vice President, Operations (CFO) in developing and implementing accounting and financial procedures, and when necessary, they perform special projects and duties as directed by the EVP, Operations or the President & CEO.

Essential Functions

• Processes all payroll, from pay data reports generated by the HRMS system, computing wages, deductions, and retroactive payments. Verifies pay adjustments and changes made in payroll data.
• Works with a payroll processing provider to ensure timely completion and filing of all payroll tax payments.
• Manages and maintains Incentive Compensation Plan data to track performance and calculate semi-annual payouts.
• Manages Accounts Payable, reviewing all invoices for appropriate documentation, coding, and approval as entered or imported into the accounting system.
• Manages Accounts Receivable by generating invoices as requested by other departments.
• Determines proper billing of all invoice requests.
• Reconciles accounting system data with CRM system data. Research and resolves any variances, creating procedures to eliminate future discrepancies.
• Reconciles and oversees reconciliations for all ancillary general ledger accounts, special programs, grants, and projects.
• Reconciles bank statements for all operating accounts of VisitPITTSBURGH and the GPCVB Educational Foundation. Manages petty cash fund disbursements.
• Reconciles accounting system data with CRM system data. Research and resolves any variances, creating procedures to eliminate future discrepancies.
• Provides advice and assistance with cost analysis of special programs as requested by the various verticals.
• Reconciles A/P vendor statements, researching and correcting discrepancies.
• Answers customer inquiries about A/R accounts.
• Completes vendor credit applications.
• Maintains files and records thoroughly and accurately, following company policy and accepted accounting practices.
• Oversees collection functions for all verticals by producing accurate monthly aging reports, coordinating telephone calls, issuing statements and letters to past-due accounts as needed.
• Record the status of collection efforts and assist when the efforts of others are not successful.
• Reconciles all cash/credit card sales generated, including, but not limited to, retail sales, event registration, advertising, and membership dues/fees.
• Reconciles and submits reports for 1099, unclaimed property, state sales, and PA non-resident income tax, to the appropriate authorities. Posts the relevant information in the accounting system, ensuring timely payment of any fees due.
• Accountable for ensuring that accounting policies and internal controls are followed to provide reasonable assurance that the company assets are protected.
• Maintain internal auditing of procedures, policies, and accounting practices. Make recommendations for improvements.
• Updates job knowledge by participating in educational opportunities, reading professional publications, maintaining personal networks, and participating in professional organizations.
• Performs special projects as needed by the Executive Vice President, Operations or President & CEO and provides timely reports on project and accounting operations.
• Performs reconciliation including but not limited to corporate credit card account, cost center-shared allocated invoices, UPS, and expense reports.
• Analyzes Hotel tax collections monthly by updating the regression analysis, comparing actual collections with Smith Travel Research data, and providing the Chief Financial Officer with an overview of monthly trends.
• Supports the development, maintenance, and analysis of all budgets, preparing periodic reports that compare budgeted costs to actual costs and sharing with leadership and EVP, Operations.

Skills & Specifications

• Bachelor’s Degree, preferably in Business/Accounting, is required.
• Strong problem-solving and decision-making skills, with the ability to analyze complex situations, identify solutions, and implement effective strategies.
• Knowledge of the function of a convention and visitor’s bureau is preferred.
• Experience in payroll, general ledger, and financial accounting, as well as accounts receivable, credit and collections, accounts payable, customer invoicing, and financial reporting.
• Knowledge of US GAAP, FASB, and Fund accounting.
• Strong Microsoft Excel skills.
• Unquestioned business ethics, honesty, and integrity.
• Ability to work at a strategic and detailed task level.
• Flexibility and adaptability to navigate changing project requirements and priorities.