What are the responsibilities and job description for the Executive Assistant position at Vista Global?
Overview
We are looking for a professional, personable and detail oriented Executive Personal Assistant to support our President. You must be able to confidently make decisions and work with a high degree of autonomy.
Vista is leading the change in private aviation, providing customers with the most advanced flying services and the very best value, anytime, anywhere around the world. We are the world’s leading private aviation group that is experiencing tremendous growth following landmark acquisitions and unprecedented demand from existing and new Members.
Responsibilities
- Efficient diary management, including regular monitoring of time-sensitive responses and/or deadlines which require follow-up.
- Full meeting management support, including arranging meetings, preparing agendas, collating and circulating papers, progressing actions, taking and circulating minutes.
- Proactive coordination of changing global travel arrangements – including visas, flight bookings and accommodation bookings.
- Producing and editing documents, briefing papers, reports and presentations.
- Screening telephone calls, emails, mail, enquiries and requests, and handling them on the Executive’s behalf.
- Professionally and courteously meeting and greeting visitors.
- Liaising with business acquaintances, suppliers and team members.
- Liaising with the Office Manager and/or Receptionist to book meeting rooms and arrange catering as required.
- Processing expenses, PO’s and dealing with accounting related issues on behalf of the Executives.
Required Skills and Experience
- You must have previous experience of providing dedicated PA support to a senior professional – preferably within the commercial department, always maintaining the strictest confidence.
- You possess the willingness and flexibility to be available for urgent requests out-of-hours and to 'muck in’ and carry out a variety of tasks as necessitated by a growing business.
- You’re confident and able to act as the gatekeeper to the President’s diary – pushing back on requests where required.
- This is a fast-paced and ever-changing environment. A high level of flexibility and adaptability is essential. You’ll need to have excellent organisational skills, impeccable attention to detail and the ability to manage your time efficiently.
- You’re computer literate. You have experience with Microsoft Office programs, including advanced Excel skills.
- You’re pro-active, dynamic and solutions-focused attitude and can remain calm under pressure when dealing with difficult situations or juggling tasks.
- Demonstrable experience of being sensitive to organizational opinions and issues and providing early warning to the President.
This position is paying $80,000 per annum.
Salary : $80,000
